Research awards may cover the cost of research materials (i.e. laboratory supplies, books, videos, etc.), necessary for the project. The applicant should first check with their department about the availability of resources allotted directly to the department or through departmental, library, or I.T. funds for these materials, and should discuss such efforts in the proposal. If applicants have unused research funds (including start-up funds), they should indicate how these remaining funds will be used; FDC normally funds applications after such research funds have been exhausted. Materials purchased through the FDC research award become the property of the College unless other arrangements are made and authorized by the Committee, with the following exception. The purchase of books, videos, etc., that would become the property of the applicant should be justified in terms of the project and should normally not exceed ten percent of the total funds requested.
Funds may be requested for student research assistance so long as the assistance is directly related to the project. Faculty should consult the Student Employment website to determine the appropriate wage rate.
FDC funds typically do not support student summer research fellowships; please refer to the Office of Student Fellowships and Research for information on funding sources for these.
Faculty who would like to engage an outside person to perform work on the project must follow Controller’s office guidelines for payments. The key point to keep in mind is that in most instances a faculty member cannot be reimbursed for payments made to individuals for services. Please take note that in most cases, the College must pay the person directly, either as an independent contractor or a casual employee. Further information is available at Independent Contractor Guidelines available on the controller's website.
Travel to conduct off-site research, archival research, and collaborative research are all appropriate requests to this fund.
Transportation This fund customarily supports the most economical and reasonable means of transportation. Applicants should provide justification for any other form of travel.
Air travel should be budgeted at the lowest round-trip coach/economy fare available. If choosing to travel by automobile instead of by air, the budget should not exceed the lowest available airfare.
The Committee will not fund travel (mileage) expenses to local meetings or research sites within 50 miles of campus.
Hotel and Meals Budgets may include meal and lodging costs for up to $300 for days that include an overnight stay. Rate may not exceed GSA domestic and State Department foreign per diem rates: https://www.gsa.gov/travel/plan-book/per-diem-rates.
Book manuscript workshop support
Book manuscript workshops provide specialized feedback to faculty members preparing book manuscripts prior to submission for publication. The workshops bring together scholars (two to four) in the relevant field(s) to Bowdoin, another location, or online, who will be invited to discuss together and provide feedback on a completed draft of a book manuscript. (A workshop is expected to take place; scholars are not contacted separately for individual feedback.) Workshop support is available to tenured and tenure-track faculty, and is separate from and will not count toward the $8,000 maximum per project available for Faculty Research Awards. Expenses for the workshop are limited to $4,000; they may include travel, lodging, and/or honoraria (up to $1,000 each) for the scholars invited to review the manuscript and provide feedback. The FDC resources available in a given year may limit the number of workshops funded in that year, in which case preference will be given to applications from pre-tenure faculty members and faculty members who have not previously received a manuscript workshop award.
Faculty members applying for book manuscript workshop support should follow the research proposal guidelines and template provided on the FDC website. In the proposal, the applicant should affirm that the manuscript is complete and include 1) the title of the manuscript, 2) the table of contents for the book, 3) the length of the manuscript, 4) the name of the publisher if a book proposal has been submitted and/or accepted, and 5) the names of the proposed scholars for the workshop and their institutional affiliation.
Subventions and other publication costs
Requests for subventions and other publication costs are now considered in two different categories by FDC. If you are applying for FDC support in either or both of these categories, please be as clear as possible about the nature of the support requested.
- A book or scholarly journal article subvention or pages charges constitutes funds requested by a publisher to subsidize in whole or in part the publication of a scholarly work (including online access). Applications for subvention funding should be accompanied by a letter from the publisher clearly indicating the press’s policy on subventions or page charges and providing information as to how the funds will be used. Faculty members are encouraged to negotiate with their publisher, taking into account publication advances, if any, the proposed cost of copies supplied to the author, and the likelihood of eventual royalty payments. Up to $4000 may be awarded in this category.
- Other publication costs include editorial or translation assistance; the preparation of indices; and permission charges for images. In all these instances, a copy of the invoice for these services or charges will need to be included. Funds awarded by FDC are not meant to cover the purchase of reprints. Up to $4000 may be awarded in this category.
Please note: Awards for a single project combining expenses in both of these categories will normally not exceed $6000. Requests for subventions may be in addition to the $8,000 research award limit for a single project, but not by more than $4,000.
Important: Applicants should be sure to check the College’s Independent Contractor Guidelines (available on the Controller’s website) if any of these expenses entails hiring assistance from outside the College.
Funding for professional trips to conferences can be requested provided that the previous year’s balance and current year allocation of travel funds from the Dean for Academic Affairs are expected to be exhausted during the current academic year. If this condition is met, funds can be requested either to supplement a costly single trip or to support additional professional trips and proposals will be considered as funds are available up to a total of $2,000 per person per year. All requests for conference support will be considered at the April submission committee meeting.
Applicants for conference support will be required to submit a description of the intended use of the Dean's professional conference travel funds.
A request for support to attend a conference must explicitly state the value of the conference to the applicant’s research program. Moreover, it is preferable that the applicant be giving a paper and/or be an organizer. A request for additional funding for conference travel may also be made when the applicant expects to carry on other research in conjunction with the professional trip.
Not Allowable Expenses
The Committee follows the guidelines set by the College on non-reimbursable expenses. Please visit the College's Expense Reimbursement Policy for a complete list of such expenses. Examples of non-reimbursable expenses include prescriptions, over-the-counter medication or other medical expenses, amenities such as movies, health clubs or in-room bars, or expenses related to non-Bowdoin activities or childcare, personal time taken before, during or after a business/research trip. If you have an expense and are not sure if it is an allowable expense please contact Lynne Toussaint in the Controller's Office (firstname.lastname@example.org) for clarification.