Research awards may cover the cost of research materials (i.e. laboratory supplies, books, videos, etc.), necessary for the project. The applicant should first check with his or her department about the availability of resources allotted directly to the department or through departmental, library, or I.T. funds for these materials, and should discuss such efforts in the proposal. Materials purchased through the FDC research award become the property of the College unless other arrangements are made and authorized by the Committee, with the following exception. The purchase of books, videos, etc., that would become the property of the applicant should be justified in terms of the project and should normally not exceed ten percent of the total funds requested.
Funds may be requested for student research assistance so long as the assistance is directly related to the project. Faculty should consult the Student Employment website to determine the appropriate wage rate.
FDC funds typically do not support student summer research fellowships; please refer to the Office of Student Fellowships and Research for information on funding sources for these.
Faculty who would like to engage an outside person to perform work on the project (e.g. indexing) must follow Controller’s office guidelines for payments. The key point to keep in in mind is that in most instances a faculty member cannot be reimbursed for payments made to individuals for services. Please take note that in most cases, the College must pay the person directly, either as an independent contractor or a casual employee. Further information is available at Independent Contractor Guidelines available on the controller's website.
Travel to conduct off-site research, archival research, and collaborative research are all appropriate requests to this fund.
Transportation This fund customarily supports the most economical and reasonable means of transportation. Applicants should provide justification for any other form of travel.
Air travel should be budgeted at the lowest round-trip coach/economy fare available. If choosing to travel by automobile instead of by air, the budget should not exceed the lowest available airfare.
The Committee will not fund travel (mileage) expenses to local meetings or research sites within 50 miles of campus.
Hotel and Meals Budgets may include meal and lodging costs for up to $300 for days that include an overnight stay. Rate may not exceed State Department per diem rates.
Reimbursement for page charges for publication in learned journals may be requested in a grant application, as may editorial support, the preparation of indices, permission charges for images, and other subventions of academic publications. Requests for subventions for book publishing should be accompanied by a letter from the press that clarifies the publisher’s policy and provides information about the costs for which the applicant seeks funding. Grants are not meant to cover the purchase of reprints. Faculty members are encouraged to negotiate with their publisher, bearing in mind the maximum amount of FDC research awards and carefully considering the proposed cost of copies and royalties supplied to the author.
Funding for professional trips to conferences can be requested provided that the previous year’s balance and current year allocation of travel funds from the Dean for Academic Affairs are expected to be exhausted during the current academic year. If this condition is met, funds can be requested either to supplement a costly single trip or to support additional professional trips and proposals will be considered as funds are available up to a total of $2,000 per person per year. All requests for conference support will be considered in the April submittal process.
Applicants for conference support will be required to submit a description of the intended use of the Dean's professional conference travel funds.
A request for support to attend a conference must explicitly state the value of the conference to the applicant’s research program. Moreover, it is preferable that the applicant be giving a paper and/or be an organizer. A request for additional funding for conference travel may also be made when the applicant expects to carry on other research in conjunction with the professional trip.
Not Allowable Expenses
The Committee follows the guidelines set by the College on non-reimbursable expenses. Please visit the College's Expense Reimbursement Policy for a complete list of such expenses. Examples of non-reimbursable expenses include prescriptions, over-the-counter medication or other medical expenses, amenities such as movies, health clubs or in-room bars, or expenses related to non-Bowdoin activities or childcare, personal time taken before, during or after a business/research trip. If you have an expense and are not sure if it is an allowable expense please contact Lynne Toussaint in the Controller's Office (firstname.lastname@example.org) for clarification.
Faculty members receiving Faculty Research Awards are expected to report briefly on the uses to which the grant was put and to describe the scholarly or artistic work resulting from the grant. These reports should be submitted as part of the Professional Activities form submitted to the Dean for Academic Affairs in the Spring.
Unless the applicant requests otherwise in writing, any successful proposal will be available for consultation by other faculty members.