Overview/Structure | Budgeting | Scope
Overview/Structure
Symposia must be organized and led by one or more Bowdoin faculty members and must be held on campus. They may take place over the summer or during the academic year, as long as the College is open for business during the relevant days. They are typically held over the course of 2-3 days and involve ~8-10 external invited participants. The symposium is normally structured as a series of presentations, potentially with an opening keynote; panel discussions are also a common element. The expectation is that presentations and panels are open to Bowdoin faculty/staff/students to attend, but there is no requirement that they be open to the public.
- Example of one possible structure: Friday: Arrive afternoon, check into hotel; welcome and keynote on campus, 4:00 pm; reception in Main Lounge, 5:30 pm. Saturday: convene 8:00 am for light breakfast; 4 morning presentations at 9:00, 9:45, 10:30, 11:15 am; lunch; 3 afternoon presentations at 1:45, 2:30, and 3:15 pm; panel discussion and Q&A at 4:00; dinner, 5:30 pm. Sunday: Depart.
Budgeting
Recognizing that the external participants are coming to Bowdoin at our invitation, the symposium budget should cover their basic roundtrip travel and lodging costs. Faculty organizers will need to take the number of guests and their anticipated travel costs into account when developing the budget. If there is a keynote speaker who is an external invited participant, the faculty member may request an honorarium for the speaker (the standard Lectures & Concerts honorarium is $500) in addition to travel and lodging expenses. Other participants and presenters are not eligible for honoraria. Meals typically include at least one breakfast, one lunch, and one dinner, may include an opening reception, and may include coffee/tea/light snacks during sessions.
Please note: Symposia budgets will no longer include publication expenses, but will focus solely on the event itself, allowing us to redistribute resources to publication support grants through the FDC. Faculty are encouraged to apply subsequently for FDC support for any publications resulting from a symposium.
Scope
A faculty research symposium has a limited scale and scope out of financial and logistical necessity. Faculty interested in organizing a larger conference-type gathering are encouraged to explore options for doing so within their guild. Conversely, symposia are not intended to focus on / workshop the work of a single participant (see Manuscript Workshops from the FDC) and should not be in honor of a single scholar (e.g. a festschrift). Finally, symposia are intended to be opportunities for scholars to present their research to and discuss it with a focused group of peers; they are not intended to fund or support the actual research work itself.
Symposia are normally considered to be the project of the faculty organizer(s) directly, and the symposia award is expected to cover all relevant expenses. A faculty organizer is therefore not normally eligible to apply to Lectures & Concerts or other college sources for supplemental funding for the event itself, but neither are they expected to draw on other internal research funding. The faculty member may request limited support from their ADC, and may request budget for a student assistant if desired, but is primarily responsible for the administrative and logistical work associated with organizing a symposium.