Accounts Payable
Accounts Payable
Invoice Payment
Invoices submitted to Accounts Payable should be coded with the following information:
- Project number
- Account number
- Approved by authorized signer
What is an invoice?
The term invoice describes a variety of source documents that are used to request a payment, including accounts payable and travel vouchers, vendor invoices and the like. We do not pay from vendor statements however.
Forms...
TRAVEL VOUCHER (for travel before 7/01/08)
TRAVEL VOUCHER (for travel on/after 7/1/08)
Instructions for TRAVEL VOUCHER
AP VOUCHER (*New fillable form!)
*Adobe 7.0 or higher is required.
Who is an authorized signer?
Only certain individuals have the authority to charge expenses to a Project. These are usually department heads, budget managers or others associated with the Project.
IRS Form W-9
In order to comply with IRS regulations, we must have a completed Form W-9 before we can process a 1099 reportable payment to a vendor. A payment is 1099 reportable when a service has been provided by an individual or unincorporated business.
If you have questions, please contact Lynne Toussaint.