Accounts Payable
Accounts Payable
Invoice Payment
Invoices submitted to Accounts Payable should be coded with the following information:
- Project number
- Account number
- Approved by authorized signer
What is an invoice?
The term invoice describes a variety of source documents that are used to request a payment, including accounts payable and travel vouchers, vendor invoices and the like. We do not pay from vendor statements however.
Forms...
*Adobe 7.0 or higher is required.
Who is an authorized signer?
Only certain individuals have the authority to charge expenses to a Project. These are usually department heads, budget managers or others associated with the Project.
IRS Form W-9
In order to comply with IRS regulations, we must have a completed Form W-9 before we can process a 1099 reportable payment to a vendor. A payment is 1099 reportable when a service has been provided by an individual or unincorporated business.
Authorized campus users may access the search tool below to determine if a vendor already has a Form W-9 on file. Vendors appear in alphabetical order. *Note: The W-9 Search Tool performs best when using Internet Explorer. You may need to copy the URL (right click on the link and select "Copy Link Location") and paste it into Internet Explorer if this is not your default browser.
Click below to access/print a blank Form W-9 and instructions.
If you have questions, please contact Lynne Toussaint (ext. 3843).