Pay Information

During the academic year, students should not work more than twenty hours per week. See Working Hour Limits on the policies page.

• Student employees are expected to monitor their scheduled hours and communicate in advance with their supervisors to prevent overtime work. This is especially true for non-US citizens whose visa status could be compromised by an overage.

• In the event that a student employee inadvertently works more than forty hours per week during the summer or during a designated break, the employee would earn time-and-a-half (hourly rate x 1.5) per federal and state employment regulations.

Tax Information: W4's

All student employees are required to complete federal and Maine W4s that stipulate your correct tax withholding allowance. The IRS has an online tax calculator available to help you determine the appropriate tax withholding. SEO cannot provide you with specific tax advice, but we can help answer your general questions about W4s.

Your W4 information must be entered into Workday for federal and state as part of your onboarding before you begin employment at Bowdoin. You need only enter the information once for your first job.

• If you claimed "Exempt" on your federal and state W4 forms, you may be asked to resubmit this form each calendar year in January.

During the academic year, students are exempt from FICA taxes. See the FICA Exemption section in the employment policies section of our website. However, state and federal taxes are withheld through the year unless the student claims exempt.

Students may file a tax return in order to obtain a tax refund (or pay your tax liability).