Registration Stages in Workday

Registration officially begins once the next semester’s schedule is published. At this point students:

• begin making saved schedules
• requesting eligibility rule overrides
• meeting with their advisors.

Advisors can see all saved schedules and existing advisor holds from the advisor dashboard, in the BOW STU My Advisees’ Holds and Saved Schedules report. Advisor holds should only be lifted once an advisor is satisfied with the student’s choices.

If a student has any additional holds, they should see the office that placed the hold; if it isn’t lifted, they will not be able to register.

This stage starts with the registration appointment for seniors/rising seniors opening. Approximately every other day (excluding weekends), a new group of students has their appointment open , starting with the students closest to graduation. Appointment dates can be found on the  Registrar's Calendar  and in each student's Workday. Once a student’s registration appointment is open, it stays open except for stage 3, Waitlist Reordering. There are several important things to remember about this stage:

• This is the stage when students should register or waitlist for courses they need and want (up to 4.5 credits). They should not request to come off of waitlists at this time, nor should they make requests to switch labs etc. At this point the most important thing for students to do is to be registered or on waitlists for the courses they need and want.
• At this point, faculty should be paying attention to their enrollments, but NOT trying to make adjustments to reserved seats, eligibility rules or other course properties. Additionally, if students ask to be on waitlists, faculty should direct them to add themselves to the waitlist in Workday.
• Students can request eligibility rule overrides even before their appointment opens. Please note that if you approve an override, this allows a student to register or waitlist for a course for which they do not meet the eligibility criteria. It does not override the class size, or reserve seats.

After all students have had a chance to register/waitlist for courses, on an appointed day, registration will be paused. Students cannot make any changes to their registration during this time.

A Waitlist Reordering Form is distributed for faculty to reorder their waitlist(s) if they would like. Faculty can access their waitlists in Workday and use the reordering criteria to guide their list. Students who have the most need for a class should be at the top of the waitlists.

During this time the Registrar also expires all reserved seats (except for first year seats for fall registrations). This means that students will be offered seats solely in terms of their position on the waitlist once registration has reopened.

After all requested waitlist reorderings have been processed in Workday, registration reopens. Students will now be able to view their position on the waitlist. 

Students can add, drop and accept waitlist offers. As students drop to add other courses, seats become available and Workday will automatically send offers to students on the waitlist.

Students can add and drop through the first week of classes as long as they meet the eligibility requirements or have an override. Once the term begins, students may register for a fifth credit. First year students will need permission from their Advisor and Dean to add a fifth credit.

Approximately a week before the term starts, instructors should check their rosters and waitlists. Instructors should be aware of students who are still on the waitlist, but who have made reasonable cases for being in the course. They should invite those students to attend the first class.

During the first and second day of term (almost all classes have met by the end of the second day), the Registrar will start taking Enrollment Capacity Override Request forms from instructors. 

These forms allow instructors to add seats to their classes. Due to waitlist functionality, these forms should not be submitted until the third day of classes as it is probable the students added via the form will get into the class through the regular waitlisting process. Once a class enrollment capacity is overridden, the increased capacity remains regardless of whether any student drops the course.