ADC Resources

• Major/Minor declaration and advisor entry
• New/revised course proposals due to CIC for spring and next fall classes
• Spring course scheduling and data checking
• Honors candidates and levels for December completers
• Major/Minor certifications for seniors
• Help ensure all grades submitted by deadline

• Course Timeblock Usage and Repeating Guide
• Re-assign advisors for faculty on leave/returning from leave
• Review classroom assignments for spring
• Major/Minor declaration and advisor entry
• New/revised course proposals due to CIC for next spring classes
• Honors candidates and levels for seniors
• Fall course scheduling and data checking
• Editing the Catalogue for the upcoming academic year
• Help ensure all grades submitted by posted deadlines

• Re-assign advisors for faculty on leave/returning from leave
• Review Catalogue for errors
• Support placement process (where applicable)
• Review classroom assignments for fall

Students have a liberal arts advisor for their first three and a half semesters at Bowdoin and all liberal arts advisor assignments are handled by the Office of the Dean of Academic Affairs.

After students initially declare a major/minor during their fourth semester, the academic departments/programs assign major and minor advisors internally and the ADC handles the data entry and ongoing management of those assignments in Workday, Bowdoin's student information system. Initial major/minor assignments are in place in advance of students preparing to register for their fifth semester courses.

Each department/program is free to approach the assigning process however they deem appropriate, but all assignments must be entered in Workday for students to view. 

ADCs are strongly encouraged to check Workday after making adjustments to advisor assignments to confirm the information processed correctly.

ADCs can access a list of all major/minor assignments in their department/program through the Academic Department Coordinator Dashboard.

• Students initially declare their major(s)/minor during their fourth semester and the Registrar sends a list of all new majors/minors to the ADC so the internal assigning and data entry process can begin.
  • The Registrar posts a timeline for this process each semester.
  • The majority of new declarations occur during the spring semester, but there are some new declarations in the fall as well. 
• ADCs should regularly monitor their report, BOW STU Major students without a major advisor and assign newly declared students advisors; a similar report exists for tracking minor advisors.
  • Students may change their major(s)/minor through the end of the first semester of their senior year.
• When major/minor advisors take Sabbatical or leave the College, the ADC assigns a replacement advisor, according to the established internal process, for each major/minor previously assigned to the faculty member.
  • ADCs should review and update major/minor assignments in January and July.
  • Every major should have an advisor assignment at all times; assigning a minor advisor is optional.