Degree Works Update

In looking at student’s records, please remember that much of this is sensitive information that should not be shared, as per FERPA, the Family Education Rights and Privacy Act. Your access is provided for the following purposes: 

• Find your advisees’ records for registration and advising purposes 
• Assist in advising a student majoring/minoring in your department 
• Provide background information for writing a recommendation for a student 
• Advise an undeclared student who is considering majoring/minoring in your department/program 

Note that some student information can be shared without the express permission of the student.  This information is categorized as “directory information”. Bowdoin’s definition of “directory information” can be found in the Code of Community Standards here. If you have any questions on this, please do not hesitate to reach out to the Office of the Registrar at registrar@bowdoin.edu. 

When searching for a student's record in Degree Works, you have two options:

If you have the student’s ID, simply type it in the “Student ID” entry box on the Polaris page and hit “Enter.” Then, you will be taken to the student’s Degree Works record. This is the fastest way to access the student’s record.

The Advanced search link is the better option if you do not have the student’s ID, or you can’t ask them quickly for their ID number. Details on using the “Advanced search” link with screen shots are provided in the next section. 

Once you click on the "Advvanced search" link, the following box will appear:

You can search using one or more criteria: 

• You can use the student’s Bowdoin ID in the Student ID box by typing it in and hitting enter, but the faster technique is to type it in directly as shown in option 1 in the section above.

• To find a single student: enter the student’s first name, last name, or both and use the "Search" button on the lower right of the box.
  • Once you have clicked the "Search" button, the student will appear in the Student Search section. The information that displays is the student's ID, Name, Degree, Major, and Class Standing.

• To find a group of students: filter by Class Standing, Major, Minor, Concentration or Class Year, or any combination of the five using the dropdowns on those four fields. 
  • Once you have clicked the "Search" button a list of students that meet all of the selected criteria will appear in the Student Search section at the bottom of the window.
  • Here you can "Check All" or "Uncheck All" results by checking or unchecking the blue checkbox at the top of the list and/or you may check/uncheck individual students with the checkbox to the left of their name. 
  • Once you have the desired student(s) click the "Select" button and you will now be able to navigate between the selected students using the "Select Student" drop down located to the right of the Student ID box.