When officers respond to an incident and/or policy violation they create an incident report. Certain types of incident reports are the basis for Clery crime statistic reporting and the public crime and fire logs.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act) requires the distribution of an annual security and fire safety report to all current faculty, staff, and students, and notice of its availability to students, faculty, staff, and prospective students and employees.
The Annual Security and Fire Safety Report: The Executive Director of the Office of Safety and Security submits crime and fire statistics to the Department of Education (DOE) by October 1 of each year and distributes of the Annual Security and Fire Safety Report (ASFSR) to all current students and employees, and notice of its availability to prospective students and employees, at the start each academic year as required by the Clery Act. The ASFSR includes statistics for the previous three years concerning reported Clery crimes that occurred within the College’s Clery geography, in certain off-campus buildings or property owned or controlled by Bowdoin College, and on public property within or immediately adjacent to and accessible from the campus. This report includes all Clery crimes reported to the Office of Safety and Security, campus security authorities, and law enforcement agencies, regardless of the ultimate disposition of the reported crime, institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and the Fire Safety Report regarding fires in campus residential buildings.
Timely Warnings: The Office of Safety and Security will issue a timely warning notice to the College community within our Clery geography or a non-campus or public property that the incident may pose a serious or continued threat to the College community. Once the pertinent facts are received from the police, campus security, or CSA member the decision to issue a timely warning shall be determined on a case-by-case basis by the Executive Director of Safety and Security or Associate Director of Safety and Security. When issuing timely warnings, the name(s) and other identifying information of the victim(s) will be confidential. In the event that there is an active police investigation a timely warning would be issued with consideration to the law enforcement efforts. Having knowledge of such crimes will assist community members in making informed decisions about their personal safety and help prevent similar crimes from occurring.
Emergency Alerts: The Bowdoin College Emergency Notification System (Blackboard Connect) uses a secure, web-based service to store contact information provided by students, faculty, and staff, through which the College would alert and communicate information and instructions in the event of a major campus emergency. Emergency messages are sent simultaneously via phone, email, and text messaging to the numbers and addresses on file for each person. A secondary emergency notification system (Cistera Rapid Broadcast) connects to all campus telephones located in residence halls, offices, and classrooms.