Pay Information for Supervisors

All student employees are responsible for completing accurate timesheets before each biweekly payroll deadline. Supervisors are responsible for reviewing and approving time entries.  

• Train your students on how to enter time or swipe in/out for each shift.  
• Set and communicate your expectations for reporting time. Expectations may vary, as some departments require clocking in via a physical time clock and others via the Workday website.
• Supervisors are required to review, adjust, and approve time entries by 10:00 a.m. on the Monday prior to pay day. Supervisors should only approve timesheet entries known to be accurate.

If your student forgot to enter their time.

If a student employee has forgotten to record hours from a prior pay period, that student must fill out a Prior Pay Period Adjustment Form.

• To be in compliance with federal and state laws, student employees must record the specific hours and dates within the pay period in which the hours are actually worked.
• The supervisor must sign the form and the student should submit to the payroll office. 
• It is completely unacceptable for students to record missed hours in a future pay period. 

Pay Rates

Department supervisors and SEO work together to determine pay rates. Each job is assigned a pay level (or pay group for Dining Services). The SEO reviews each established pay rate to ensure that Bowdoin College complies with the Fair Labor Standards Act. Our policy allows for a level of wage equity for students performing similar responsibilities. 

See the Student Compensation Plan and Dining Student Compensation Plan for more detailed information.

Pay Raises

To ensure compliance with Maine State minimum wage laws, student pay rate increases occur at the start of the academic year. On rare occasions, off-cycle increases may occur, but must be pre-approved by SEO.  Pay increases, in excess of minimum wage rates, are not guaranteed each year.

During the summer, SEO will request information from supervisors regarding student workers and pay rates. SEO will make the necessary rate changes in Workday prior to the start of the first academic year payroll.

A supervisor may request a compensation change through Workday mid-year, however the increase must be approved by SEO.