Campus Scheduling

Faculty/staff can use CampusGroups to request their event space (if needed), request room set-up needs, and promote their events with an image, description, and tags (see “Market Your Event”).

Visit TeamDynamix for detailed instructions on searching for an available room, requesting an event space, requesting room set-up needs, and editing your event. Submitting this form is not a guarantee of a reservation; you will need to receive confirmation from the Office of Events and Summer Programs before finalizing your event.

For private events and/or events that do not need to appear in CampusGroups, please continue to use the “Request a Room” form.

If you need additional services for your event, including production support (e.g., microphones, projection, etc), or catering, you will need to make these requests separately.

Event Production Support Request

As indicated on your confirmation, email events@bowdoin.edu with an outline of the production support needs for your event. You must submit this request at least two weeks prior to your event in order to allow us to assign staff to your event. You will be notified if your support request is accepted or not.

Dining Services/Catering 

Visit the Dining Services website to learn more about catering options and pricing.

Bowdoin events can be promoted in multiple digital platforms, but most events that you would like to publicize should originate in CampusGroups. This includes events that require room reservations through the Campus Scheduler, as well as virtual events, off-campus events, and events in locations managed by your department or office.  

Visit the CampusGroups documentation for guidance on creating and editing an event. 

College Calendar

The College Calendar, calendar.bowdoin.edu, is the public-facing calendar for the College. This Calendar is fed by CampusGroups information.

Event Visibility

You can determine whether your event appears in the College Calendar (and Bowdoin website) using the “Who can see this event?” setting in CampusGroups.

To appear in the College Calendar, events must be set to display to “Everyone” or “Logged on users only.”

"Open to the Public" View

The default view for the College Calendar is to show events that are open to the public. To appear in this default view, your event must be viewable by everyone and you must add the "Open to the Public" tag to your event in CampusGroups.

Images and Descriptions

Visit the Communications website for guidance on image selection/resizing and event descriptions.