Calendar for Chairs & Directors
Below are specific dates and deadlines. For an overview of typical annual duties, please see the Annual Workflow Chart.
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2023-2024 Consolidated Calendar Chairs Addendum
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| Available early Aug. | CBB Chairs Institute Online Modules in Canvas |
| August 18 | Initial course placements for incoming students due from departments and programs in the placement tool. New student placement changes accepted through the second week of the semester. |
| August 23-24 | New Faculty Orienation |
| August 25 | New and Newish Chair Meeting & Chairs/Coordinator Lunch |
| August 28 | Academic Fair |
| August 28-29 | First Year Registration – adjustment to course offerings if needed and support for pre-major advisors |
| Late Aug. | Hiring of student employees for academic year |
| September 1 | Department Chair/Program Director Meeting |
| September 8 | Spring course proposals and revisions due to CIC from returning faculty (with Chair approval) |
| September 13 | Placement tool closes |
| September 15 | Spring course proposals and revisions due to CIC from new faculty (with chair approval) |
| September 16 | Department/program tenure review materials available in Interfolio (department review begins) |
| Mid Sept. | Initial meeting of first-year tenure-track faculty and chairs with academic deans |
| September 20 | Department/program tenure review list of internal reviewers due |
| September 21 | Spring course offering worksheets and scheduling grids available (due Oct. 4) |
| September 22 | Department Chair/Program Director Meeting- Humanities only |
| September 25 | Major/Minor Declarations for second semester sophomores: departments and programs begin review and approval process |
| September 25 | Honors Projects candidates due from departments/programs for December completers (with Chair approval) |
| Mid Sept. - Nov. | Department strategy meetings (scheduled by dean’s office) |
| September 29 | Diversity in Faculty Hiring and Mentoring (DIFHM) workshop for faculty searches |
| October 4 | Spring course offering worksheets and scheduling grids due from departments and programs |
| October 6 | Major/Minor Certifications sent to departments and programs for December completers |
| October 6 | Departments/Programs approve major/minor requests for second semester sophomores (advisor assignments due Oct. 25) |
| October 10 | Full Professor external reviewer list from review committee chair uploaded to Interfolio |
| October 15 | Department/program tenure review recommendations due and uploaded to Interfolio with a copy provided to candidate |
| October 20 | Department Chair/Program Director Meeting |
| October 25 | Departments/Programs assign advisors for second semester sophomores |
| October 30 | Spring schedule of course offerings available in Classfinder (Chairs verify information is correct) |
| November 2-17 | Adjustments to departmental course offerings for Spring registration (during Round 1 & 2) |
| Early Nov. | Academic Budget requests (including staff, FTE, equipment, technology, and major maintenance) |
| November 15 | Tenure-track reappointment candidate materials available in Interfolio (department review begins) |
| Mid Nov. | CFD Applicant short list shared with departments (feedback due Dec.) |
| Mid Nov. | Recruitment begins for approved visiting faculty searches |
| December 1 | Major/minor proposals and revisions due to CIC for next academic |
| December 5 | Major/Minor Certifications sent to departments and programs for May degree candidates (due Jan. 11) |
| Early Dec. | CFD Applicant feedback due |
| Early Dec. | Recruitment begins for approved visiting faculty searches |
| December 15 | Honors Projects: Departmental honors levels due from departments and programs for December completers by 12:00pm |
| January 8 | Fall grades due – help in tracking down faculty if necessary |
| January 9 | Fall BCQ reports available for chair review |
| January 11 | Degree candidate certification for May completers due to Registrar’s Office by 12 p.m. |
| January 15 | Department/program tenure-track reappointment letters due |
| January 15 | Department/program Senior Lecturer “10-year” reappointment letters due |
| January 20 | Review Committee Chair uploads list of internal reviewers for Full Professor |
| January 24 | Major/Minor Declarations for second semester sophomore: departments and programs begin review and approval process (due March 1) |
| Late Jan. | Chair and ADC budget check-in with Academic Affairs |
| Early Feb. | Completed Lab Instructor review materials sent to department chair/program director for department/program files. |
| February TBD | 2024-2025 departmental budgets due to Dean for Academic Affairs |
| February 2 | Fall course proposals and revisions, including first-year writing seminars, due to CIC (Chair approval required) |
| February 5 | Last day for eligible students to submit Intended Major/Minor Declaration Form |
| February 15 | Promotion to Senior Lecturer departmental review committee letter due in Interfolio with a copy provided to candidate |
| February 15 | Fall course offering worksheets and scheduling grids available |
| Mid Feb. | Faculty Office Space survey sent (due March 31) |
| Mid Feb. | Academic Open House information sent from Admissions (due in March |
| February 19 | Honors candidates due from departments and programs for May completers (requested on Feb. 12) |
| February 20 | Department/program review letters for promotion to Full Professor due to be uploaded to Interfolio with a hard copy provided to candidate |
| Mid-Late Feb. | CAP (Computer Allocation Process) Request approval |
| Feb. | Off Campus study Bowdoin applications and course pre-approval forms due |
| March 1 | Major/Minor Declarations: Approval deadline |
| March 5 | Fall course offering worksheets and scheduling grids due from departments and programs (draft schedule from registrar for review will be sent on March 26) |
| Mid March | Honors Day prize information requested (due April) |
| Mid March | Upcoming Tenure reviews: review committee chairs meet with Dean to review tenure procedures memo for next year |
| March TBA | Academic Open House RSVP due to Admissions |
| March TBA | Catalogue review process begins for departments and programs and is (due later in March) |
| March 29 | Advisor assignments due for newly declared majors/minors (Available in Polaris on the 19th) |
| March 31 | Faculty Office Space survey due |
| Early April | Honors Day prize information due |
| April 1-19 | Student advising and registration Rounds 1 & 2; adjustments to course offerings if needed |
| Mid April | Departmental Academic Data Profiles made available in Canvas |
| April 18-20 | Bearings in Brunswick for Admitted Students (includes academic fair) |
| April 26 | Diversity in Faculty Hiring and Mentoring (DIFHM) workshop for faculty searches |
| April TBA | Staff performance feedback in conjunction with Associate Dean for Academic Administration |
| May 1 | Department/program external reviewer list for tenure candidates due from review committee chair uploaded to Interfolio |
| May 3 | Present awards at Honors day |
| May 17 | Honors Projects- levels of department honors due from departments and programs by 12:00pm for May completers |
| May 20 | Reading of department/program honors at May faculty meeting |
| May 21 | Senior grades due by noon for May completers– help in tracking down faculty if necessary |
| May TBA | Revise placement exams, placement contacts, and placement |
| May 28 | Spring grades due for all other students – help in tracking down faculty if necessary |
| Late May | Meet with pre-tenure faculty & notify Academic Affairs office of date of this meeting |
| May 31 | Annual department/program reports due |
| June 1 | Spring BCQ reports available for chair review |
| Mid June | Annual Review of academic department coordinator (including budget review) |
| Mid June | Discuss advisor distribution for faculty on sabbatic leave (new advisor assignments due after July 1 and before the first day of class) |
| Mid June | Discuss advisor distribution for faculty on sabbatic leave (new advisor assignments due after July 1 and before the first day of class) |
| July 1 | Re-assign advisors for faculty on sabbatic leave (Due by late August) |
| Early July | Department/Program placement process in progress |