Any accident involving a Bowdoin College vehicle, regardless of severity, location, or fault, must be reported immediately to the law enforcement authority within the jurisdiction where the accident occurred and to the College’s 24 hour Communications Center at 207-725-3314. College vehicles contain an emergency kit with the following items: reflective triangles, accident procedures, blank accident report, first aid kit, and a copy of the Bowdoin College Motor Vehicle Use Policy. In the case of a rental vehicle, the driver should also follow the procedures outlined on the rental agreement and/or posted in the vehicle.
For all accidents:
1. Stop and secure the vehicle.
2. Set out warning reflective triangles.
3. Immediately contact the local police to advise them of the accident and to get medical assistance if there are any injuries. NOTE: In the State of Maine, if an accident involves death or personal injury or more than $1,000 damage to a car or property, it is the responsibility of the driver to report the accident immediately to the local police.
4. After any medical needs are taken care of exchange driver’s information. At a minimum, collect the following information:
a. Driver's name
b. Driver's date of birth
c. Driver's driver’s license number and state issued
d. Driver's phone number
e. Driver's address
f. Driver's insurance company – policy number, if known
g. Vehicle license plate number
h. Vehicle make, model, and year
i. Vehicle damage
j. Injury to driver, if any
k. Date, time, road and weather conditions
l. Names and phone numbers of any passengers
m. Injuries to any passengers, if any
n. Names and phone numbers of any witnesses
o. If local police respond to the accident, request the investigating officer’s name, badge number, phone number, and report number
5. You must also give the other driver your information and the vehicle’s information, including insurance coverage. Insurance information is located in the emergency kit of all College vehicles. The College’s insurer is Charter Oak Fire Insurance Company, Policy # Y-810-4770N927-COF-209. For rental vehicles, you should provide the name of the College’s insurance company, Acadia Insurance, and instruct the owner of the other vehicle to contact Jim Kelley, Procurement & Risk Manager at 207-725-3115 for additional information.
6. Cooperate with the police and other authorities but do not admit fault or give written statements.
7. If the local police will not create a report (because the damage is minimal and there are no injuries), ask them to make a note that the driver called in the accident.
8. As soon as practical, notify the Office of Safety and Security Communication Center at 207-725-3314. If a College vehicle is damaged and cannot be driven the Office of Safety and Security Communication Center dispatcher will complete the Vehicle Breakdown Form and notify Facilities Management. Facilities Management will contact roadside assistance and make arrangements for vehicles repairs, towing, etc. and communicate the decision to the driver and the Office of Safety and Security Communications Center. The driver will be responsible for carrying out the repair decisions. Drivers are not authorized to have vehicles towed or have repairs made without consulting with Facilities Management. The College will not reimburse any driver who has unauthorized repairs made to a College vehicle. Any expenses incurred for unauthorized repairs, alternate transportation, or lodging are the responsibility of the driver or the department sponsoring the trip.
9. If a rental vehicle is damaged, follow the procedures outlined on the rental agreement and/or posted inside the vehicle. In addition, contact the Office of Safety and Security Communication Center at 207-725-3314 to report the accident.
10. For any accident involving a fleet or rental vehicle, drivers must complete a Bowdoin College Accident Report upon return to campus and submit it to the Office of Safety and Security Communication Center or the fleet scheduler/coordinator.
11. The Office of Safety and Security Communications Center dispatcher will notify the Dean on Call if students are involved in a vehicle accident.