Workday Finance Update, Week of December 18th
By Workday Project TeamWorkday currently supports many of our Human Resources processes, and starting January 2024, Workday will also support many financial transactions.
What do I need to do?
Sign up for training.
All Employees will use the new Workday system to some extent. Please review the training information page and sign up for training sessions appropriate to your role. During training in January, we will also have office hours where you can get 1:1 support for your Workday Finance questions.
Review key dates.
- Workday will be unavailable from December 29, 2023, through January 1, 2024. During this time, you will not have access to or be able to login into Workday. This means that you will not be able to see or print pay slips (paycheck stubs) or benefits information. If you are planning to make a big purchase, such as a car, or house, or planning on a new rental, meeting with a financial planner, etc., where you may need to provide a pay or benefits verification, please plan in advance to print a pay slip before December 28th. If you need assistance from Human Resources, requests should be in before December 20th. Thank you for your understanding.
- Enter your timesheet by Thursday, December 21st at 10am EST.
- Approve timesheets by Thursday, December 21st at 12pm (noon) EST.
- Deposits should be submitted to the Controller’s Office by Thursday, December 21st at 3pm EST.
Familiarize yourself with key changes.
Financial Edge account codes and projects will be discontinued. Account codes will become spend or revenue categories in Workday. Projects will become worktags of Cost Center, Grant, Gift, or Project in Workday. For a listing of these items comparing the old to the new, please visit these pages:
- Financial Edge project codes to Workday worktags
- Financial Edge revenue accounts to Workday revenue categories
- Financial Edge expense accounts to Workday spend categories
When and how to learn more
We will continue to keep you informed about changes to Workday in a variety of ways, so please check your email, the Campus Digest, and the Workday project website for updates. Also, please connect with the Workday change network! Each department has representatives who will be communicating updates, changes, and action steps.