Internal Review and Submission

Once you have decided to submit a grant proposal, you should alert the Office of Sponsored Research by completing a Proposal Endorsement Form and a Financial Conflict of Interest Form.

Required Approvals

New grant application: If Bowdoin will be the fiscal agent for a grant award, the project director/principal investigator (PD/PI) must ensure that the application has had sign off from the Office of Academic Affairs and/or the Controller’s Office prior to its submission to a funding agency. This is true for all grants or contracts which the College will administer, regardless of whether the funder requires an institutional signature on the proposal.

Renewal application: A PD/PI submitting a renewal or revised grant application must follow the procedures above.

Revised budget: If the funding agency requests that the PD/PI submit a revised budget at any point during the period of performance, the PD/PI should contact the Office of Sponsored Research to negotiate a new budget. Revisions to the budget require approval from the Offices of Academic Affairs and/or the Controller’s Office.

 

If your grant application or revised budget requires the signature of a senior officer, it is recommended that you allow at least 10 business days for the required administrative review.

For all other applications, please allow at least 5 business days for the required administrative review.

Submission:

The Board of Trustees has designated two positions as the authorized organizational officials, who have the authority to submit proposals on behalf of the College. These are the dean for academic affairs and the senior vice president for finance and administration & treasurer. The Office of Sponsored Research will work with them to secure approvals.