Guidance for Contractors, Prospective Student Visitors, and Prospective Employees
What is the new COVID-19 guidance for contractors and vendors?
The College has different requirements for contractors and vendors (hereinafter “contractors”), depending on their COVID-19 vaccination status.
What is the definition of “fully vaccinated?”
According to the US CDC, an individual is fully vaccinated two weeks after their second dose in a two-dose series (such as the Pfizer or Moderna vaccines) or two weeks after a single-dose vaccine (Johnson & Johnson).
How is the updated guidance being communicated to contractors and vendors?
It is necessary for Bowdoin academic and/or administrative department personnel to take an active role in explaining the College’s COVID-19 protocols and testing procedures. As a first step, each contractor must be asked to sign a Summer 2021 Outside Contractor and Vendor COVID-19 Policy and Certification Form. The form sets forth expectations and responsibilities for contractors working at Bowdoin.
What is the guidance for contractors who are FULLY VACCINATED?
Contractors who are fully vaccinated may work on campus once they have submitted an Outside Contractor and Vendor Vaccination Attestation Form stating that they are fully vaccinated. To initiate this process, it is the responsibility of the campus contact to fill out the Bowdoin Service Provider or Other Guest Registration Form at least one business day prior to performance of the service.
The contractor can fill out the attestation form beforehand or complete it when they report to the OneCard Office (located on the ground floor of Coles Tower) to obtain a green Tyvek wrist band to wear during their visit. The wrist band indicates that the contractor is authorized to work on campus and does not need to wear a face covering inside. Contractors who are fully vaccinated may work on campus any day of the week after receiving their green wrist band.
What is the guidance for unvaccinated contractors or those who are NOT FULLY VACCINATED?
Contractors who are not fully vaccinated may be authorized to begin work on campus on Mondays and Wednesdays of each week after receiving a COVID-19 antigen test between 7:00 a.m. and 10:00 a.m. at Farley Field House.
To initiate this process, it is the responsibility of the campus contact to submit the Bowdoin Service Provider or Other Guest Registration Form at least one business day prior to performance of the service. The campus contact must also send the contractor the Bowdoin Outside Contractor Testing Consent and Compliance Attestation Form. This form must be signed and submitted to an authorized person at the testing center in Farley Field House on the first day of testing.
A negative test result is required twice during each week that the contractor is on campus. Once a negative test result is received, the vendor will be issued a green badge to wear during their visit to show they are authorized to work on campus, and they must also wear a face covering inside. If applicable, the vendor may then proceed to the Comm Center (located in Rhodes Hall) to obtain keys or an access card. If the antigen test returns a positive result, the contractor will be directed to leave campus and the contractor’s employer will be notified of the positive test result.
What if there is an unexpected need to have a contractor who is not fully vaccinated come to campus on a Tuesday, Thursday, or Friday?
First, please consider whether the work can wait until the following Monday or Wednesday. If the visit truly must take place on a non-testing day, the campus contact should email firstname.lastname@example.org to request an exception to allow a contractor who is not fully vaccinated to come to campus on an alternate day. If approved, the contractor should go directly to the OneCard Office (located on the ground floor of Coles Tower) when they arrive on campus for a COVID-19 test. If the contractor tests negative, he/she/they will be given a green badge to be on campus and must wear a face covering indoors. If the antigen test returns a positive result, the contractor will be directed to leave campus and the contractor’s employer will be notified of the positive test result. Please note, certifications noted elsewhere in this document still apply.
Is there a way to determine if a contractor I intend to bring to campus has already provided a vaccination attestation and has been cleared to work for a different department?
Yes, the campus contact can send an email to email@example.com to inquire about the attestation status on any prospective vendor. If an attestation is already on file, the contractor can either wear the green wrist band previously issued or go to the OneCard Office to request a replacement.
What is the new guidance for prospective students and family members touring campus?
Prospective students and their families are permitted limited access to campus buildings as this is considered official college business.
What are the guidelines for PROSPECTIVE STUDENTS AND FAMILY MEMBERS visiting campus?
- Access is permitted to limited buildings for prospective students, employees, and their guests when on an official campus tour (these may include Smith Union, Hawthorne-Longfellow Library, Druckenmiller Hall, Roux Center for the Environment) or to a specific building (academics, athletics, etc.) when accompanied by a designated College official.
- Groups must be limited in size to twenty-one (21) individuals.
- Face coverings and physical distancing are required while indoors for all parties (guests and college officials).
- Groups must avoid long periods of time (more than five minutes) standing idle or seated inside a building.
- Buildings will require key card access and will not be unlocked for visitors.
- Non-admissions guests must register with Guest Registration Form.
- All designated college officials must key into buildings so that we can keep track of visitors in those spaces and the times they are there. This helps to assist in managing visitors and will provide vital information if contact tracing is later required.
How are these policies being communicated to prospective students and their family members?
It is the responsibility of the designated College official to communicate these policies to prospective students and their family members.
What are the guidelines for PROSPECTIVE EMPLOYEES visiting campus?
Prospective employees invited to campus for in-person interviews will be allowed access to buildings in accordance with the following process. Hiring managers must submit a Bowdoin Service Provider or Guest Registration Form at least one business day prior to the visit to indicate whether a vaccine attestation or antigen testing is required.
Upon receipt of the above form, human resources will follow up with the hiring manager to schedule an appointment with the OneCard Office (located on the ground floor of Coles Tower) for the prospective employee to either sign a Visitor Vaccination Attestation Form or a Prospective Employee Testing Consent and Compliance Attestation Form for COVID-19 antigen testing. The prospective employee must wear a mask while inside Coles Tower until the attestation form is submitted or a negative test result is received. The hiring manager is expected to meet the prospective employee at Coles Tower and wait until the individual is cleared.
The prospective employee must be escorted while on campus by their hiring manager/Bowdoin sponsor. Fully vaccinated prospective employees will receive a green Tyvek wrist band, and those who receive a negative antigen test result will receive a green badge and be required to wear a face covering when indoors.
How are these policies being communicated to prospective employees?
It is the responsibility of the hiring manager/Bowdoin sponsor to communicate these requirements to the prospective employee.