Spring Semester 2021 Campus Community Agreement

Commitment to the common good is a hallmark of Bowdoin’s community standards. During the COVID- 19 pandemic, students, faculty, and staff share in the responsibility to keep the Bowdoin and Brunswick communities safe and healthy, and to enable the ability to continue some in-person operations for the remainder of the academic year. We must also commit to practices that promote responsible and healthy decisions in order to mitigate the spread of infection and for the protection of the Bowdoin community and our Brunswick neighbors. This requires discipline and sacrifice on the part of everyone at the College.

This Campus Community Agreement (“Agreement”) lays out the expectations of students for keeping our campus community as safe as possible and operational. To meet our goals, we must make a collective effort to minimize person-to-person transmission of COVID-19, which is highly contagious and life-threatening, and which can impact people of all ages. There is currently no widely available vaccine or effective treatment.
Students who decide to accept an on-campus housing assignment or seniors who request on-campus privileges sign this Campus Community Agreement (“Agreement”) to indicate their willingness to comply with all of Bowdoin’s COVID-19 policies and protocols.

Given the risks, Bowdoin will strictly enforce violations of this Agreement. This may result in disciplinary action, including immediate removal from campus or revocation of on-campus privileges, which could have an impact on a student’s academic progress if they are enrolled in an in-person class. Students
who believe they will be unable to comply with the Agreement should not accept housing or request on- campus privileges and should instead continue their studies remotely from home or from another residence.

By electronically signing and acknowledging this Agreement, a student agrees to the following:

Health and Wellness

  1. Students must comply with all health and safety guidelines and requirements outlined by the Campus Status System (CSS) and abide by the information and policies provided for in the Bowdoin College Campus Guide. Students are responsible for knowing the current status level and for following the corresponding health and safety protocols. The current status will be posted online, and students will be informed of a change in status via electronic push notification (i.e., email or via CampusGroups) and campus signage. 

  2. Students must comply with Bowdoin’s COVID-19 testing, tracing, and quarantining protocols and related information in the Campus Safety Measures and Protocols as outlined in the Campus Guide. Students agree to comply with the requirements and/or guidance of Bowdoin College Health Services or the Maine Center for Disease Control, including COVID-19 testing, quarantine, and self-isolating. A student who misses three COVID-19 tests without prior written 
authorization from their dean will be removed from campus. Please see Disciplinary Action below for more information.
  3. Students must observe physical distancing—defined as a minimum of a six-foot distance from others—and practice good hygiene, such as frequently washing hands, and properly wearing a face covering at all times where required, including when off campus (please see Off-Campus Activity and Travel below). Physical distance guidelines are determined by the campus status level and whether students are exclusively with other members of their pod. (Please see Definitions below.) 

  4. Students in residence and with on-campus privileges (please see Definitions below) must provide proof of current influenza vaccination prior to arriving on campus. 

  5. Students who engage in behavior that brings them into close contact with other students or individuals, such as sharing drinks, playing drinking games, sharing smoking devices, occupying indoor spaces without observing physical distancing, or exceeding posted occupancy limits, may face disciplinary consequences, including immediate removal from campus or revocation of on-campus privileges. Please see Disciplinary Action below for more information. 


On-Campus Privileges

  1. Only students in residence or seniors living off campus who have signed this Agreement will have on-campus privileges and may occupy College property. This includes but is not limited to academic buildings and spaces (e.g., tents), College offices, libraries, Smith Union, and athletic facilities (including outdoor tracks, courts, and fields). Students with on-campus privileges but who do not live on campus may not enter or occupy College residential spaces, including private bedrooms. 

  2. Some social gatherings may be permissible. For information on permissible gatherings, please see the Campus Guide. 

  3. Only one (1) student may sleep in a bedroom. 

  4. Students are not permitted to host or allow guests, including Bowdoin students who have not signed this Agreement, anywhere on campus for any period of time. 

  5. Students agree to adhere to all dining facility policies as published by Bowdoin Dining Service. 

  6. Housing will be available for the spring 2021 semester beginning on February 6, 2021, until May 25, 2021, at Noon. 


Campus Departure Plan

Students in residence must develop a plan for departing campus in the event Bowdoin is required to unexpectedly close campus due to a COVID-19 outbreak or other public health emergency. Students will have seventy-two (72) hours from the time of any closure announcement to depart campus.

The College recognizes that a sudden closure may present challenges for some members of our community. Should Bowdoin be required to close campus before May 25, 2021, students who anticipate that they would experience undue hardship as a result of closure should bring their situation to the attention of their dean as soon as possible. However, the College wants to be as transparent as possible that it is currently unknown how much, if at all, Bowdoin will be able to assist, which is why all students are asked to please plan accordingly.

A plan should include how the student will travel from campus, where they will stay, and how they will remove their belongings. Students must complete the Campus Departure Plan by February 17, 2021.

Disciplinary Action

Bowdoin anticipates that students will do their part to keep campus safe and follow the guidelines, but for health and safety reasons, even minor violations of this Agreement or other College policies related to COVID-19 will not be permissible. Mistakes will happen; however, even minor or unintentional violations will have consequences. In all cases, conduct will be evaluated based on the declared campus status level in effect at the time of the violation.

Minor Violations of the Agreement
Minor violations of this Agreement, as determined in the College’s sole discretion, will generally result in an educational conversation with a Conduct Officer followed by a written warning via email.
A second minor violation of this Agreement, as determined in the College’s sole discretion, will result in a conversation with a Hearing Officer and an official College reprimand, at a minimum. Examples of minor violations include not wearing a mask outside your bedroom when required or being in a room with other students who are not wearing masks, even if you are wearing a mask.

Major Violations of the Agreement
Major violations of this Agreement, as determined in the College’s sole discretion, will be referred to disciplinary action as outlined by the Code of Community Standards. Disciplinary referral may include but is not limited to immediate removal from campus or revocation of on-campus privileges; referral to a formal disciplinary hearing; and/or immediate suspension.

A student who is removed from campus may be permitted to continue the semester via remote learning. However, please be aware that removal from campus or loss of on-campus privileges may have serious implications for a student’s academic progress if they are enrolled in an in-person course.

Examples of conduct that might constitute a “major” violation of this Agreement include but are not
limited to:

  1. Repeated or multiple (three or more) minor violations of this Agreement. 

  2. Engaging in behavior that endangers or disregards the health and safety of other members of 
the community, such as failure to observe physical distancing requirements, engaging in activities that violate physical distancing protocols (such as sharing a drink or smoking device), or disobeying public health directives from the College or from state and/or federal public health authorities. 

  3. Hosting, attending, participating in, or inviting other students to attend a gathering that violates this Agreement or other College policy, whether on or off campus. 

  4. Hosting, inviting, or allowing individuals who are not permitted to be on campus. 

  5. Hosting an individual from outside a student’s pod in a private residence, whether on or off campus.
  6. Failure to comply with campus COVID-19 testing, tracing, or quarantining protocols. For example: missing more than one COVID-19 test; purposefully suppressing or refusing to report symptoms; or failure to follow quarantine expectations. 

  7. Failing to observe required physical distancing guidelines or masking requirements, tampering with occupancy or other COVID-19 related signage, or exceeding occupancy limits with students who are not a part of the same pod. 

  8. Leaving campus for reasons that are nonessential or traveling outside the state of Maine without written permission from a dean. 


Missed COVID Tests
Students who fail to comply with testing protocols, including missing scheduled tests, will receive the following disciplinary outcome(s):

  1. First missed test will result in a written warning via email. 

  2. Second missed test will result in an official College reprimand, a copy of which will be sent to the student’s parent(s)/guardian(s) and coach, if applicable. At the student’s request, the student may meet with their dean. 

  3. Third missed test will result in automatic removal from campus and/or removal from on-campus privileges. There will be no exceptions. 


Definitions

  1. Essential off-campus business or essential travel: When the Campus Status Level (CSL) is orange, students are not permitted off campus for any reason. When the CSL is yellow, students may engage in off-campus personal business or travel within Maine that is absolutely necessary, such as picking up prescriptions, seeking medical attention, procuring food, or attending to appointments or personal needs. Leaving campus to engage in behavior that is illegal, such as purchasing or procuring alcohol illegally, does not constitute “essential business” even if it is combined with an activity that would otherwise be considered essential. 

  2. Gathering: The convening of two or more students not in the same pod, whether planned, casual, or spontaneous, in any space on campus, whether indoors or outside. It includes parties, organized events, casual socializing, or activities. Permissible gatherings must comply with campus status levels, room or tent occupancy limits, and social distancing at all times. 


    Pods (defined below) are permitted to gather as defined above under certain conditions, and students are responsible for being aware of Campus Status Levels. 

  3. Guests: Anyone other than an enrolled Bowdoin student in residence or with on-campus privileges. “Guests” include but are not limited to: family members; non-Bowdoin friends; prospective students; enrolled Bowdoin students without permission to be on campus; and Bowdoin students who are on a leave of absence (e.g., personal, medical, disciplinary, etc.) from the College. 

  4. On-Campus Privileges: Any resources, buildings, and services available to students in residence (except residential buildings). On-campus privileges will be extended to members of the Class of 2021 who reside off campus and in Maine and who agree to sign and comply with this Agreement. Examples of these privileges include access to dining (through board plans), weekly testing, building campus athletic facilities, and on-campus classes. In order to have on-campus privileges, an entire household must agree to the terms of this Agreement. 


    Note: Students with on-campus privileges but who do not live on campus may not enter or occupy College residential spaces for any reason. All students with on-campus privileges are required to abide by Campus Status Level guidance including but not limited to: not visiting other private residences while the Campus Status Level is orange, not conducting nonessential off-campus business, and complying with mask and physical distancing requirements. 


    If any member of an approved household violates this Agreement, the entire household may be held accountable. This may have serious consequences on an individual student’s academic progress if they are enrolled in an in-person course.
  5. Pod: A self-identified group of not more than eight (8) students living on campus during the spring 2021 semester. All members must reside in the same on-campus residence. When the Campus Status Level is yellow, pods do not have to wear masks or be physically distant from one 
another when in their private common spaces only, such as their apartments, private common rooms, or College House living areas. When the CSL is orange, pods may be permitted to be together, but members must be masked at all times outside private bedrooms and observe physical distancing guidelines. In the event of a significant public health emergency on campus, pods will not be permitted to gather.

    Students who select to live together in suites or apartments or who reside within a College House will automatically constitute a pod. Students assigned to single rooms can join other students to form pods. Except for College House pods, which will encompass all students living in the House, pods cannot exceed eight (8) individuals. Students in suites, apartments, or single rooms located in the same building may combine into a single large pod of up to eight (8) total students; however, students may only belong to one pod and all students within a pod must live in the same building.

    Students will be asked to submit the names of people in their pod in January. Once established, pods can divide or individuals can leave, but new pods cannot be formed. Please note that if one member of a pod tests positive for COVID-19, it is likely that all members of that pod will need to quarantine for a minimum of fourteen (14) days.
  6. Student in Residence: Any student who lives on campus. Students who choose to be in residence acknowledge that, even with recommended mitigation efforts, doing so poses some risk of COVID-19 infection. While that risk cannot be eliminated, it can be reduced, and the more everyone does their part to manage COVID-19, the more successful our efforts will be.

Other College Policies

In addition to the terms of this Agreement, students are bound by the policies governing student conduct, including the Academic Honor Code and Social Code, which are incorporated by reference into this Agreement. Should a discrepancy exist between this Agreement and other Bowdoin College student conduct policies, this Agreement will govern.

Updates and Revisions

It may become necessary to update this Agreement based on public health guidance and changing circumstances. Updates and revisions to this Agreement will be communicated to students via email by the dean of students or their designee. As email is the official means of communication by the College, students are expected to check their email on a regular, daily basis.