COVID-19 Guidance for Contractors, Official Visitors, Prospective Student Visitors, and Prospective Employees
Effective August 31, 2021
What is the COVID-19 guidance for contractors and vendors?
The College has different requirements for contractors and vendors (hereinafter “contractors”), depending on their COVID-19 vaccination status.
What is the definition of “fully vaccinated?”
According to the US CDC, an individual is fully vaccinated two weeks after their second dose in a two-dose series (such as the Pfizer or Moderna vaccines) or two weeks after a single-dose vaccine (Johnson & Johnson).
How is the updated guidance being communicated to contractors and vendors?
It is necessary for Bowdoin academic and/or administrative department personnel to take an active role in explaining the College’s COVID-19 protocols and testing procedures. As a first step, each contractor must be asked to sign a Fall 2021 Outside Contractor and Vendor COVID-19 Policy and Certification Form. The form sets forth expectations and responsibilities for contractors working at Bowdoin.
What is the guidance for contractors who are FULLY VACCINATED?
Contractors who are fully vaccinated may work on campus once they have provided proof of their vaccination status using Health Pass by CLEAR. To initiate this process, it is the responsibility of the campus contact to fill out the Bowdoin Service Provider or Other Guest Registration Form at least one business day prior to performance of the service.
The contractor can download Health Pass by CLEAR and enroll prior to reporting to the OneCard Office (located on the ground floor of Coles Tower) to obtain a green visitor badge to wear during their visit. The green visitor badge indicates that the contractor is authorized to work on campus and may work on campus any day of the week.
What is the guidance for unvaccinated contractors or those who are NOT FULLY VACCINATED?
Contractors who are not fully vaccinated may be authorized to begin work on campus on Mondays and Thursdays of each week after receiving a COVID-19 antigen test between 7:00 a.m. and 8:00 a.m. at Farley Field House.
To initiate this process, it is the responsibility of the campus contact to submit the Bowdoin Service Provider or Other Guest Registration Form at least one business day prior to performance of the service. The campus contact must also send the contractor the Bowdoin Outside Contractor Testing Consent and Compliance Attestation Form. This form must be signed and submitted to an authorized person at the testing center in Farley Field House on the first day of testing.
A negative test result is required twice during each week that the contractor is on campus. Once a negative test result is received, the vendor will be issued a green badge to wear during their visit to show they are authorized to work on campus, and they must also wear a face covering inside. If applicable, the vendor may then proceed to the Comm Center (located in Rhodes Hall) to obtain keys or an access card. If the antigen test returns a positive result, the contractor will be directed to leave campus and the contractor’s employer will be notified of the positive test result.
What if there is an unexpected need to have a contractor who is not fully vaccinated come to campus on a Tuesday, Wednesday, or Friday?
First, please consider whether the work can wait until the following Monday or Thursday. If the visit truly must take place on a non-testing day, the campus contact should email email@example.com to request an exception to allow a contractor who is not fully vaccinated to come to campus on an alternate day. If approved, the contractor should go directly to 10 Cleaveland Street when they arrive on campus for a COVID-19 test. If the contractor tests negative, he/she/they will be given a green badge to be on campus and must wear a face covering indoors. If the antigen test returns a positive result, the contractor will be directed to leave campus and the contractor’s employer will be notified of the positive test result. Please note, certifications noted elsewhere in this document still apply.
Is there a way to determine if a contractor I intend to bring to campus has already provided a vaccination attestation and has been cleared to work for a different department?
Yes, the campus contact can send an email to firstname.lastname@example.org to inquire about the attestation status of any prospective vendor. If an attestation is already on file, the contractor can either wear the green wrist band or green visitor badge previously issued or go to the OneCard Office to request a replacement.
Effective August 31, 2021
What is the COVID-19 guidance for official visitors?
Official visitors (e.g., guest speakers, project consultants, donors) must be pre-approved in writing by a senior officer, or their designee, and be fully vaccinated. For visitors sponsored by academic departments and programs, the department chair/program director serves as the dean’s designee and may approve the visit.
Official visitors are required to provide proof of their vaccination status using Health Pass by CLEAR. To initiate this process, it is the responsibility of the campus contact to fill out the Bowdoin Service Provider or Other Guest Registration Form at least one business day prior to their arrival on campus.
The official visitor should download Health Pass by CLEAR and enroll prior to meeting their campus contact at the OneCard Office (located on the ground floor of Coles Tower) to obtain a green visitor badge (pictured above). The green visitor badge must be worn at all times during the visit to indicate they are authorized to be on campus and inside campus buildings.
Effective June 8, 2021
What is the new guidance for prospective students and family members touring campus?
Prospective students and their families are permitted limited access to campus buildings as this is considered official college business.
What are the guidelines for PROSPECTIVE STUDENTS AND FAMILY MEMBERS visiting campus?
- Access is permitted to limited buildings for prospective students, employees, and their guests when on an official campus tour (these may include Smith Union, Hawthorne-Longfellow Library, Druckenmiller Hall, Roux Center for the Environment) or to a specific building (academics, athletics, etc.) when accompanied by a designated College official.
- Groups must be limited in size to twenty-one (21) individuals.
- Face coverings and physical distancing are required while indoors for all parties (guests and college officials).
- Groups must avoid long periods of time (more than five minutes) standing idle or seated inside a building.
- Buildings will require key card access and will not be unlocked for visitors.
- Non-admissions guests must register with Guest Registration Form.
- All designated college officials must key into buildings so that we can keep track of visitors in those spaces and the times they are there. This helps to assist in managing visitors and will provide vital information if contact tracing is later required.
How are these policies being communicated to prospective students and their family members?
It is the responsibility of the designated College official to communicate these policies to prospective students and their family members.
Effective August 31, 2021
What are the guidelines for PROSPECTIVE EMPLOYEES visiting campus?
All prospective employees invited to campus for in-person interviews must be fully vaccinated prior to their visit to campus.
Hiring managers must submit a Bowdoin Service Provider or Guest Registration Form at least one business day prior to the visit to indicate whether a vaccine attestation or antigen testing is required.
Upon receipt of the above form, human resources will follow up with the hiring manager to have them share instructions with the applicant for how to provide proof of their vaccination status using Health Pass by CLEAR prior to arriving on campus.
The hiring manager is expected to meet the prospective employee at Coles Tower and wait until the individual is cleared and receives their green visitor badge (pictured above). All prospective employees must wear their green visitor badge at all times, be escorted by their hiring manager/Bowdoin sponsor at all times while on campus, and are required to wear a face covering when indoors.
How are these policies being communicated to prospective employees?
It is the responsibility of the hiring manager/Bowdoin sponsor to communicate these requirements to the prospective employee.