Location: Bowdoin / HR / Handbook / new folder / Categories of Employment

Human Resources

Categories of Employment

Date: February 2012

Philosophy and Purpose: A faculty or staff member may be employed in any one of a variety of different categories that determine pay, benefits, and other terms and conditions of employment. An employee's status may not change from one category to another without written confirmation from the College. The following terms are used throughout this handbook, and the definitions will be helpful in understanding how College policies apply to each employee. All exempt employees (except faculty) and non-exempt employees, regardless of category of employment, are employees at will. All employees receive coverage under the College's Workers' Compensation insurance, unemployment coverage, and participate in the Social Security program, which are legally mandated benefits.

Regular employee -- an employee with an ongoing regular schedule of at least 20 hours per week over the course of an academic or full year. Regular employees are eligible for College benefits.

Casual employee -- an employee working in a position that 1) requires occasional duty on an as-needed basis; or 2) has a varying schedule averaging less than 20 hours per week and less than 1000 hours per year; or 3) is hired for a limited set time period not to exceed 12 months (e.g., IT interns, coverage for leaves, etc.). Departments are not permitted to regularly schedule a casual employee without submitting a Casual Requisition form through Recruit for approval. Casual employees are employees at will and receive coverage under the College's Workers' Compensation insurance, unemployment coverage, and participate in the Social Security program, which are legally mandated benefits. A casual employee is not eligible for College benefits.

Exempt employee -- an employee whose position satisfies federal wage and hour law criteria for executive, professional, or administrative jobs and is, therefore, ineligible for overtime pay. Exempt employees are paid on a salaried basis. All faculty members are considered exempt employees (please refer to the Faculty Handbook for more information regarding faculty appointments).

Non-exempt employee -- an employee whose position is subject to overtime provisions of the Fair Labor Standards Act. A non-exempt employee is paid on an hourly basis and is eligible for overtime pay for hours worked in excess of 40 per week.

Full-time employee -- a non-exempt (hourly) employee with a regular schedule of at least 37.5 hours per week, or an exempt (salaried) employee with a regular schedule of five full days or 40 hours per week.

Part-time employee -- a non-exempt (hourly) employee with a regular schedule of at least 20 hours per week, but less than 37.5 hours per week, or an exempt (salaried) employee with a regular schedule of at least 20 hours per week, but fewer than five full days or 40 hours per week.

Academic year employee -- a regular employee who is scheduled to work over the course of an academic year, generally for nine months, generally defined by a 38 week appointment. Faculty members appointed on at least a half-time basis for one or two semesters are eligible for College benefits.

Adjunct Faculty employee -- a faculty member appointed for a limited number of classes for a single semester. Adjunct faculty are not eligible for College benefits.

Full year employee -- a regular employee who is scheduled to work on a year-round basis, or at least eleven months of the year.