Travel Policy
Travel Policy
Overview
Philosophy and Purpose: The Bowdoin College Travel Policy provides departments, supervisors and other employees with specific guidelines covering College travel and other business expenses. This policy applies to travel away from home, as well as other necessary and essential travel and business expense reimbursements. The College will reimburse only those expenditures incurred in connection with College business, which are appropriately documented by the employee.
Assuming a reasonable level of comfort and convenience for the traveler, every effort should be made to keep College expenses to a minimum. Departmental policies, grants or other funding sources may govern how authorization and reimbursement for travel is covered. Departments may elect to impose additional controls over travel expenditures beyond those required by this policy.
Some travel by faculty to professional conferences is covered by a separate policy administered in the office of the Dean for Academic Affairs. The Faculty Professional Conference Travel Reimbursement Form (pdf) should be used for this travel .
Travel arrangements for any administrative or staff job candidates must be approved in advance by Human Resources. A separate policy issued by the Dean for Academic Affairs' office exists for faculty recruitment.
Who to Contact
For travel related questions, contact the Procurement and Risk Manager in the Treasurer's Office at 725.3115. For policy interpretation, contact the Director of Human Resources at 725.3838.