Location: Bowdoin / Treasurer's Office / International Travel

Preparing For International Travel:

To ensure that the traveler is well prepared for international travel, the following tasks should be completed prior to departure.

U.S. Passport

  • If you have never traveled abroad you will need to obtain a U.S. Passport. Passport processing times vary so we recommend you plan ahead and start early. If you have a current passport review the date of expiration printed on the first page of your passport to ensure it will be valid throughout your trip. For more information regarding obtaining a U.S. Passport please visit here.

Country Specific Visa Requirements:

  • The U.S. Department of State offers comprehensive information relating to specific countries including Visa requirements. We recommend you visit travel.state.gov where you will find country specific information for every country of the world. For each country, you will find information like the location of the U.S. embassy and any consular offices; whether you need a visa; crime and security information; health and medical conditions; drug penalties; and localized hot spots. This is a good place to start learning about where you are going.

Travel Warnings:

  • Read and understand current State Department warnings for the country or area you are planning to visit.


Health And Safety:

Current Health Risks and Concerns:

Required Immunizations and Vaccinations:

  • Bowdoin College Health Services provides a travel clinic that will provide recommended immunizations and certificates of vaccinations required for international travel. For optimum service, we recommend you make your appointment at least six to eight weeks prior to your departure.


Registering Your Trip:

  • At least two weeks prior to travel register your trip with the College. Once you have submitted your forms you will be issued an executive assistance card for your use in the case of an emergency.
  • Register your trip with the State Department Smart Traveler Enrollment Program (STEP), a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country. STEP allows you to enter information about your upcoming trip abroad so that the Department of State can better assist you in an emergency.

Procedures for Faculty-Led International Travel:

  • Academic Affairs has published procedures for Faculty-Led International Travel which is available here.


General Tips While Traveling Abroad:

  • While traveling abroad, use common sense regarding the information you provide to strangers about yourself and the program you may be attending.
  • Short excursions while abroad are inevitable. Before your trip, discuss your plan with your family so someone is aware of where you will be traveling.
  • It is a good idea to create a list of items you will have in your emergency evacuation bag. This bag may include a copy of your passport, a copy of your emergency action plan, a cell phone, international calling card, medicine you may need, hygiene items such as tooth brush and tooth paste, feminine products, razors, soap, water purification tablets, map, eye glasses and traveler's checks or local currency.
  • Keep a copy of your medical insurance card, your medical alert information and the Bowdoin Executive Assistance card in your purse or wallet.
  • The College has prepared a short tutorial document to assist you with preparing for your trip.


What To Do In An Emergency:

If you are traveling abroad and have an emergency resources are available to assist you. Here is what we recommend:

  • If you need medical or police assistance please call for local assistance immediately.
  • Once your immediate situation is under control please call Bowdoin College Security at 207-725-3500. Advise the Communications officer that you are traveling abroad and are calling to report an emergency/incident.
  • If you have registered your trip with the College you have been issued an Executive Assistance Card. Call collect 1-202-657-7777 and provide Plan No. 01 SP 585 and Policy No. PHFD 36846616 and inform the agent that you require assistance. List of services below provided by the Executive Assistance Program.
    • Emergency medical or political evacuation
    • Referral to doctor or hospital
    • Hospital admission deposit
    • Assistance while you are hospitalized
    • Emergency prescription medication replacement
    • Emergency travel arrangements
    • Language assistance or translation services
    • Legal referral
    • Critical travel document replacement (passport, credit card)
    • Embassy or consulate contact information

Last Updated: October 27, 2011