Controller's Office

Procurement

To comply with federal regulations, the College requires Principal Investigators to perform some measure of cost/price analysis when making purchases under federal grants. Principal Investigators should refer to the Procurement Policy for Federal Grant-Funded Purchases (click below) prior to purchasing goods or services with federal funds.

Procurement Policy for Federal Grants

How to Pay for Grant Expenditures

Grant expenditures are processed through the Controller's Office in the same manner as any other College expenditure. The Grants Administrator will review all grant expenditures to ensure they are:

• Allowable under the terms of the grant
• Within the allowed time period
• Properly authorized
• Adequately documented (see below)

Documentation

The Controller's Office needs adequate information about the nature of the charge and how it relates to the grant project before a grant expenditure can be processed. If an invoice does not include sufficient information, please attach other supporting documents or notes.

Click here for guidance on documenting travel expenses and other employee reimbursements.