Employee Reimbursement

Workday Expenses is the application for Faculty and Staff to submit reimbursement for out of pocket expenses and reconcile Bowdoin credit card purchases.  

Out of pocket expenses incurred by employees while conducting College business are eligible for reimbursement. Expenses must be reasonable and allowable under College policy. The following information should be provided with the request:

Please refer to the Travel & Expense Reimbursement Policy for more information.

Travel Expenses

When documenting travel expenses, dates and locations must be provided. Also keep in mind:

  • Expenses $50 and over must be evidenced by an itemized receipt
  • Effective January 1, 2018, the mileage reimbursement rate for College travel is 54.5 cents per mile
  • Expenses denominated in a foreign currency must be converted to U.S. Dollars.  When creating an expense report within Workday that contains foreign currency, select the multicurrency checkbox to prompt the conversion functionality.  Please reference the Foreign Travel webpage for additional information regarding travel outside of the U.S.