Controller's Office

Correcting Errors and Cost Transfers

It may be necessary to correct an error or transfer costs to another project. When this situation occurs, the Principal Investigator or his/her designee must prepare a JOURNAL ENTRY FORM and submit it to the Grants Administrator for processing. 

The following information must be supplied:

  • Justification - a detailed written explanation of why an entry that was previously approved should be changed
  • Documentation - there must be an audit trail traceable to the original charge, including copies of the original documents supporting the charge
  • Timeliness - adjustments and cost transfers must be prepared within 90 days of the original transaction
  • Approval - the Principal Investigator or his/her designee must authorize the entry