Correcting Errors and Cost Transfers
It may be necessary to correct an error or transfer costs to another project. When this situation occurs, the Principal Investigator or his/her designee must prepare a JOURNAL ENTRY FORM and submit it to the Grants Administrator for processing.
The following information must be supplied:
- Justification - a detailed written explanation of why an entry that was previously approved should be changed
- Documentation - there must be an audit trail traceable to the original charge, including copies of the original documents supporting the charge
- Timeliness - adjustments and cost transfers must be prepared within 90 days of the original transaction
- Approval - the Principal Investigator or his/her designee must authorize the entry