Start-of-the-Semester Information for Faculty - Fall 2015

FIRST-YEAR STUDENT COURSE REGISTRATION
TRANSFER STUDENT COURSE REGISTRATION
COURSE REGISTRATION FOR RETURNING STUDENTS
ENROLLMENT FORMS
COURSE INFORMATION, CLASS LISTS & CLASS EMAIL
CLASSROOM CHANGES
ADD/DROP COURSE REGISTRATION PERIOD
CREDIT/D/FAIL GRADING OPTION
STUDENT ATTENDANCE AT FIRST CLASS MEETING
PEOPLE WHO AUDIT COURSES
ACCESS TO COURSE MATERIAL FOR TEACHING ASSISTANTS, TUTORS, ETC.
QUESTIONS?


FIRST-YEAR STUDENT COURSE REGISTRATION

ROUND ONE Course Registration for First-Year Students:

Monday, 31 August 2015, first-year students will meet individually with their advisors between 12:00 pm and 4:00 pm to complete their top-choice course registration requests- including First-Year Seminars. (First years should bring their laptops to these meetings, if they have one.Students must submit their registration requests in Polaris by the 4:00 pm deadline. During this round of registration, students must request a First-Year Seminar and may request no more than four full-credit courses. All course requests submitted during Round One will be processed together after the 4:00 pm deadline (not on a first-come, first-served basis). When requesting courses, First-Year students and pre-major advisors should keep in mind that all students are strongly recommended to complete their division and distribution requirements before the end of their sophomore year at Bowdoin.

  • First-year students may view the results of Round One registration in Polaris on Tuesday, 1 September, at 7:30 am.

ROUND TWO Course Registration for First-Year Students:

Tuesday, 1 September 2015 from 9:00 am-12:00 pm, students will meet with their pre-major advisors again to make additional course requests. All course requests submitted during Round Two will be processed together after the 5:00 pm deadline (not on a first-come, first-served basis). Courses received during Round One registration may not be dropped at this time.

  • First-year students may view the results of Round Two registration in Polaris on Tuesday, 1 September, at 5:00 pm.
  • First-year students must also submit the online Enrollment Form before 12:00 pm on Tuesday, 1 September, 2015.

ADD/DROP Course Registration for First-Year Students:

Wednesday, 2 September 2015 from 7:30 am-4:00 pm first-year students may add courses and drop courses received during Rounds One and Two- without instructor permission. Beginning Thursday, 3 September 2015, all students will be able to add and drop courses but will have to have instructor permission to add at that time. First-Year Add/Drop is the only time when First-Year students can add a course without the perimssion of the instructor. Add/Drop operates on a first-come, first-served basis and changes are available instantly.

TRANSFER STUDENT COURSE REGISTRATION

New transfer students will register for courses on Monday afternoon, 31 August 2015, in the Office of the Registrar, after they have participated in an advising meeting with a Dean.

INITIAL COURSE REGISTRATION FOR RETURNING STUDENTS

Any student who has not yet registered for courses should do so through Polaris beginning 3 September 2015 during Add/Drop II. If a student's initial course registration is received after 5:00 pm on Wednesday, 9 September 2015, a late fee of $20 will be billed to his/her account.

All students may adjust their course schedules by participating in the add/drop registration process.


ENROLLMENT FORM DEADLINE

First-year students must submit their enrollment forms by 12:00 pm on Tuesday, 1 September 2015. ALL students must submit their Enrollment Forms by 5:00 pm on Wednesday, 9 September 2015. Directions and the form are online; the form may only be submitted from a computer on campus. This form allows students to update important address and parent information. It also verifies who is on campus. Any student who does not submit the Enrollment Form by the deadline will be dropped from all classes because we will assume s/he is not on campus. 


COURSE INFORMATION, CLASS LISTS & CLASS EMAIL

Instructors may view information about their classes by logging into Polaris and viewing their "My Classes" portlet. The Class List link opens a class list, and the Class Email link allows an instructor to send email to the entire class. A student who adds a class will not show up on the class list until the system refreshes overnight after the request to add or drop has been processed. Class lists are updated in Polaris after each registration round and dynamically during add/drop.

An instructor may give the class email address to students so they may send an email to everyone in the class. The instructor always receives a copy of messages sent to the list. An instructor who has a problem sending an email to a class should forward the error message to polaris@bowdoin.edu.

The Bowdoin College Catalogue is available online. The Office of the Registrar no longer distributes paper copies of the Catalogue.

A complete Schedule of Course Offerings is available online. There is also a separate Schedule of Course Offerings for First-Year Students. Keep in mind that paper copies of these schedules may be out of date since schedule information frequently changes. The schedules are updated overnight when changes have been made.

Classes may be searched in the Class Finder in Polaris. You may search for classes based on subject, day, time, and other criteria such as divisions and distribution designations. Additional, useful registration reports are available on the Course Information page.

CLASSROOM CHANGES

Classrooms were assigned in accordance with the classroom assignment policy. All instructors should visit classrooms assigned to them well in advance of their first teaching day. Staff in Information Technology are happy to answer questions about the equipment in a classroom and provide instructors with equipment training. (Email avservices@bowdoin.edu.) Instructors who need to request a classroom change up through 5:00 pm on Friday, 28 August 2015 should email registrar@bowdoin.edu. After that, all classroom changes will be handled by the Events Office.

ADD/DROP I and II COURSE REGISTRATION

Add/Drop II begins the first day of class, 3 September 2015.

Returning students have until Wednesday, 16 September to add a course or drop a course without the permission of their academic advisor; all students have until Thursday, 15 October 2015 to drop a course with the permission of their academic advisor. (New students, those for whom the Fall 2015 semester is their first semester, will also need permission from their Student Dean.) Students Add or Drop courses online through Polaris except for independent studies and honors projects which require a paper form complete with signatures from the project director and the student's academic advisor. These forms are available online and at the Registrar's Office in Moulton Union. Students who want to register for more than 5.0 credits also need the permission of their Student Dean. First-Year students who wish to register for less than 4.0 credits need the permission of their Student Dean and their pre-major advisor. Any student who wants to drop below 3.0 credits must petition the Recording Committee.

See complete add/drop instructions online.

Unlike during registration Rounds One and Two when an instructor can only override course prerequisites on Polaris, an instructor can override course prerequisites, course restrictions, registration limits, and time conflicts during Add/Drop I and II. 

CREDIT/D/FAIL GRADING OPTION

Students may change the grading option for a course from graded to Credit/D/Fail (or vice versa) until Thursday, 15 October 2015 online through Polaris. It is important that students read the entire Credit/D/Fail policy to ensure full understanding of the circumstances under which the Credit/D/Fail grading option may be elected for a course. Classes that students elect to take with the Credit/D/Fail grading option will not satisfy the requirement for a first-year seminar or division and distribution requirements.


An instructor's signature during add/drop registration will override course prerequisites, course restrictions, and registration limits. Therefore, it is the responsibility of the course instructor to track his/her own registration numbers during the add/drop period and to confirm the academic background/preparation of students before signing them into a class.

STUDENT ATTENDANCE AT FIRST CLASS MEETING

Classes start on Thursday, 3 September 2015. An instructor who has students who are eager to add a class that is officially completely full before the first day of class may choose to drop students from the course who do NOT attend the first class meeting. (Keep in mind the exception made for students observing Rosh Hashanah). An instructor who chooses to exercise this option should email the names of the students to be dropped to registrar@bowdoin.edu within 24 hours of the first official class meeting. This is the only circumstance under which an instructor may directly change a student's registration for a course. In all other cases, the student must change his/her own registration either by completing an add/drop card and submitting it to the Office of the Registrar or by submitting a petition to the Recording Committee.

PEOPLE WHO AUDIT COURSES

Instructors may be approached by community members who wish to audit classes. The College is open to having auditors participate in suitable courses. Auditors should never take the place of Bowdoin students, however. Bowdoin College does not keep official records of auditors; the arrangement is made entirely with the instructor. The final decision about the appropriateness of admitting auditors and about the character of their course participation rests with the instructor. Instructors are encouraged to confirm the seating in their assigned classroom and course registration numbers before making commitments to auditors.

An auditor who wishes to receive electronic services (e-reserves, class emails, Blackboard access, etc.), must pay a $50 fee per course. To request electronic services, an auditor 1) completes a request form and has the course instructor (and lab instructor, if applicable) sign it, and 2) returns the form and pays the fee at the Office of the Registrar. An auditor who chooses not to receive electronic services only has to obtain verbal permission from the instructor to audit a course. Refer the auditor to the Office of the Registrar web site for more information.

Auditors will appear in class lists in Polaris. Auditors in a class list are easily identified; their IDs are nine digits long and begin with "AU__."

ACCESS TO COURSE MATERIAL FOR TEACHING ASSISTANTS, TUTORS, ETC.

An instructor who would like to give a teaching assistant or tutor access to electronic course material should fill in this online form and submit it. Staff in Information Technology will then give this person access to the Blackboard account for the course and forward email sent to the class list to the person's regular Bowdoin email account. An instructor or teaching assistant who has questions or problems with this process should contact the IT Help Desk at x3030.

QUESTIONS?

The Office of the Registrar is located on the first floor of the Moulton Union.
Office Hours: Monday-Friday 8:30 am-5:00 pm
Office Number: x3521
Office Fax: x3338
Office Email: registrar@bowdoin.edu