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Shared Calendars

To open Entourage, select Go> Applications > Microsoft Office 2008 > Microsoft Entourage

Two of the most commonly asked questions with Entourage calendaring are how to share your calendar and how to view a shared calendar. Instructions are provided below.

More calendar resources can be found on the Entourage 2008 help web site.

Share Your Calendars with Others

Locate your work calendar in the Folder Pane.

list of calendars in folder pane


Hold down the Control key on your keyboard and Click on your calendar iconcalendar icon.
A drop down menu will appear. Go down the list and click on Sharing.

sharing menu

The "Folders Properties: Calendar" window will pop up.
Click on Add User...

folder properties: calendar


The "Select User " Window will pop up.
Type the name of the person into the top field and click Find.

share find
Click on the correct name from the list and click OK.

The name of the person will appear in the "Folder Properties" Window.
Click in the Permission Level: drop down menu to select the appropriate level of permission.

sharing permission

It is common to set the permission level to Reviewer. A person with Reviewer permission level is allowed to read your calendar, but they cannot edit your information in any way.

Click OK.

View a Shared Calendar

To View a shared calendar for the first time
Click on the File drop down menu and select Open Other User's Folder...


file open other

The "Open Other User's Folder" will pop up.
Click on the Find User icon find user icon.
The "Select User" window will pop up.
Type the name of the person into the top field and click Find.

open shared find
Click on the correct name from the list and click OK.
The name will now appear in the "Open Other User's Folder" window.

open shared found1
Click OK.


The shared calendar will now appear in the Mail Folder pane.

new folder

Click on the Calendar icon icon to return to Calendar mode.

view shared
Click on the new shared calendar in the Folder list to view it.

Document author:
ngrant
Last modified:
Aug 02, 2010