Location: Bowdoin / HR / Handbook / new folder / Shift Differentials

Human Resources

Shift Differentials

Date: January 2007

Policy: The College initially established shift differentials to help recruit and compensate employees who are required, as part of their regular positions, to work schedules which fall outside of our standard work week in order to provide services 24/7/365 in a residential college environment. The College recognizes that working these positions may be challenging – employees must work and adjust to schedules that are different than those of their family members and friends – and therefore, provides additional compensation in the form of shift differentials. Shift differentials are for defined groups of employees or job classes only, that do not work standard College business hours

Employees who are regularly scheduled to work the College’s standard office hours (8:30 am – 5:00 pm) or other standard work hours (7:00 am – 6:00 pm) during a standard work week (Monday – Friday) are not eligible to receive a shift differential. This includes employees who work in administrative offices, Facilities Management shops and warehouse, Information Technology and Audiovisual Services and most of the Library. Even though these employees may occasionally be asked to work early or late on weekdays to meet College needs, they are not eligible for a shift differential.

Some jobs/services on campus must be provided 24/7 or during evening or weekend hours. 
Employees in some areas of Security, Facilities Management (Housekeeping, Power Plant, Motor Pool, arena and sports facilities, fleet scheduling) and Dining Service have three standard shifts: 
Shift 1 (7:00 am – 3:00 pm); Shift 2 (3:00 pm – 11:00 pm); and Shift 3 (11:00 pm – 7:00 am).

There are other employees in the Library, Audio Visual Services, Instructional Technology and Facilities Management who have alternate work arrangements or work shifts outside of the daily normal hours of operation. They are also eligible for shift differential as follows: 
Shift 1 (7:00 am – 6:00 pm); Shift 2 (6:00 pm – 11:00 pm); and Shift 3 (11:00 pm – 7:00 am).

Second shift differential is 7% of the hourly rate. Third shift differential is 10% of the hourly rate. Employees who are required to work a weekend day as part of their regular schedule or at the request of their supervisor (e.g., special events) receive an additional $.80 per hour as a weekend differential. The weekend differential is paid for hours worked from 12:00:00 am (midnight) Saturday morning to 11:59:59 pm Sunday night.

WORK ARRANGEMENT Eligible for Differential? EXAMPLES SHIFT SCHEDULE
Scheduled to work STANDARD work hours. May be asked to come in early or work late occasionally. NO Employees in offices, most of the Library, Facilities Warehouse 7:00am – 6:00pm
Scheduled to work STANDARD work hours but required to work early or late for extended periods of time to meet College needs POSSIBLY depending on scheduled hours Employees in IT, AV, Facilities Management shops (Environmental controls, Carpentry , etc.)
7:00am – 3:30pm
3:30pm – 11:00pm
11:00pm –7:00am
Same as above but ALTERNATE work arrangement POSSIBLY depending on scheduled hours Employees in Facilities Management shops (Environmental controls, Carpentry , etc.) 7:00am – 6:00pm
6:00pm – 11:00pm
11:00pm – 7:00 am
Scheduled to work SHIFT hours YES Dining Service employees 7:00 am – 3:00 pm
3:00pm – 11:00 pm
11:00pm – 7:00am
Scheduled to work SHIFT hours YES Housekeepers
7:00am – 3:30pm
3:30pm – 11:00pm
11:00pm – 7:00 am
Scheduled to work SHIFT hours within an office environment POSSIBLY depending on scheduled hours
Library, IT, Telecommunications
7:00am – 6:00pm
6:00pm – 11:00pm
11:00pm – 7:00 am

The Director of Human Resources will make the final determination regarding any employee’s entitlement to a shift differential.