Location: Bowdoin / Facilities / Room Inspection

Facilities Management works to provide and maintain a healthy, safe and clean living environment for all members of the Bowdoin community.

Students should review all of the links below prior to arrival and departure from their College assigned living spaces.  Completion of the Room Inspection Condition Contract (RICC) must be completed within forty-eight (48) hours of students occupying and/or vacating their College assigned space.  Failure to complete a RICC may result in a $100 non-completion fee charged to your account.

Students should report any needed repairs or damages to Facilities Management via an on-line work order, or by contacting the Work Order Controller at (207) 725-3333 to avoid being assessed damage charges.

Room Inspection Condition Contract (RICC)

Each student is required to complete an electronic Room Inspection Condition Contract (RICC) for their College assigned space upon arrival AND departure at https://www.bowdoin.edu/facilities/forms/protected/ricc./  Each student MUST complete this form within forty-eight (48) hours of occupying AND/OR vacating their College assigned residence.  Failure to complete an arrival and/or departure RICC may result in a $100.00 non-completion fee charged to the student's account.  Additionally, failure to accurately complete the RICC will forfeit any opportunity for recourse or reversal of any RICC related charges.

YOU SHOULD COMPLETE A RICC FORM TO PROTECT YOURSELF FROM CHARGES FOR DAMAGE THAT YOU DID NOT CAUSE.

Cleaning Charges

When vacating their assigned space, students are expected to remove all of their personal belongings and all non-College owned furniture.  All trash should be removed and the floors should be swept/vacuumed. Cleaning supplies such as trash bags, vacuums and brooms are available from Housekeeping staff by calling 207-725-3672. 

Rooms that require cleaning or trash removal by Facilities Management will be assessed a $100.00 per room cleaning fee.

The removal of bodily fluids such as urine, feces, vomit and blood is assessed a $100.00 per instance fee.

Common Areas

These areas are for the use and enjoyment of all students, and include lounges, kitchens, bathrooms, hallways, entryways, stairwells, laundry rooms and College grounds.  Since these areas are for the use and enjoyment of all students, it is important that everyone dispose of their trash and clean up spills promptly.  Students holding social events must clean up no later than noon the following day.  Failure to do so by the deadline could result in the entire complex/residence billed a minimum $100.00 per room/space cleaning fee.

In addition to the interior responsibilities, apartment residents are responsible for the grounds in and around their unit.  Litter and furniture left outside are unsightly to neighbors, and can result in damage that will be charged to the students(s) assigned to the unit unless a specific person assumes responsibility. 

Damages

Residents of College assigned housing are financially responsible for damage, loss of College property, and/or cleaning costs above and beyond normal daily cleaning.  In addition, incidents that are determined to be of a willful or malicious nature may be referred to the Office of Residential Life for disciplinary action. 

Students must use small push pins to secure items such as posters to the wall.  Any wall damage caused by the removal of tape will be charged to the occupant(s). 

Because of liability and safety concerns, students are not permitted to paint or make improvements to their assigned space without express written permission from Facilities Management, nor may they hire independent contractors. 

Whenever possible, the individual(s) responsible for the damage, vandalism, inappropriate use, extra cleaning costs, repainting, or repairs deemed by Facilities Management to be beyond normal wear and tear will be held responsible. When the person or group, (including but not limited to residents of a room, floor, suite, wing or apartment), cannot be identified, all occupants of the building/floor/apartment complex will be charged. 

Attempts by students to repair damages or to repaint in order to reduce the financial implications, will not be considered and they will be assessed the full charge. 

Click here to view the complete list of charges associated with student damage.

Click here to view bi-annual student residence hall damage reports.

Furniture Relocation

When College furniture is found in areas other than its intended and original location, the responsible student(s) will be assessed a $50.00 relocation fee per item. In cases where the student(s) responsible is not identified, all occupants of a space will be held collectively responsible for missing/relocating furniture.  

All College furniture must remain indoors.  Furniture found outside will be returned to its original location and the residents will be assessed a $50 relocation fee per item.  If the furniture is damaged due to outside exposure the residents will be charged the full replacement price.

Recyling and Trash

Bowdoin College is committed to reducing its greenhouse gas emissions and appreciates your help in separating your recyclables for disposal.  Recycling and trash containers are located in the basement of each residence.  Trash left in hallways not only pose a health concern but constitute a fire code violation involving egress issues.  Students should keep the trash/recycling area as neat and clean as possible to alleviate issues with pests.  Students living in College apartments are required to take all of their trash to the dumpster located in the apartment parking area and place recyclables out once a week for pick up.  The Coordinator for a Sustainable Bowdoin will notify students of the designated recycle pick up day at the beginning of the academic year.  For more information about Bowdoin's sustainability efforts visit http:/www.bowdoin.edu/sustainability/.