Controller's Office

Payment of Invoices

Invoices submitted to Accounts Payable should be coded with the following information:

What is an invoice?

The term invoice describes a variety of source documents that are used to request a payment, including accounts payable and travel vouchers, vendor invoices and the like. We do not pay from vendor statements however. Generally, an accounts payable voucher is used to request payment when there is no vendor invoice. Employee expense reimbursements can be requested on an accounts payable voucher also; although a travel voucher is more appropriate when travel expenses are involved (e.g. mileage reimbursements.)

Click below to access the accounts payable voucher and/or instructions.

ACCOUNTS PAYABLE VOUCHER 
  INSTRUCTIONS

 

IRS Form W-9

In order to comply with IRS regulations, we must have a completed Form W-9 before we can process a 1099 reportable payment to a vendor. A payment is 1099 reportable when a service has been provided by an individual or unincorporated business.

Authorized campus users may access the search tool below to determine if a vendor already has a Form W-9 on file. Vendors appear in alphabetical order. *Note: The W-9 Search Tool performs best when using Internet Explorer. You may need to copy the URL (right click on the link and select "Copy Link Location") and paste it into Internet Explorer if this is not your default browser.

FORM W-9 SEARCH TOOL


Click below to access/print a blank Form W-9 and instructions.

FORM W-9    

INSTRUCTIONS


If you have questions, please contact Lynne Toussaint (207)725-3843