The Principal Investigator is responsible for contacting the Office of Corporate and Foundation Relations and forwarding to the CFR Office a copy of the award letter or email. In some cases, when a funder requests that additional forms be completed before the funder will release the grant award to Bowdoin, the Principal Investigator should also forward those documents to the CFR office, which will obtain the appropriate signatures.
The College does not permit spending to begin under a grant until it has received written confirmation of the award from the granting agency. Once the award is confirmed, some federal funding agencies, including the National Science Foundation, permit pre-award spending, giving the Principal Investigator up to 90 days prior to the actual start date of the grant when s/he can spend grant funds.
It is the Principal Investigator's responsibility to understand the funding agency's rules and procedures concerning pre-award spending. The Principal Investigator must also obtain approval from the Director of Academic Budget and Operations prior to beginning to spend grant funds before the actual start date of a grant.
The Principal Investigator is responsible for forwarding to the Office of Corporate and Foundation Relations a copy of the funding source’s letter or email indicating the proposal was not funded.