Each proposed trip will be evaluated by two separate entities as part of the approval process for faculty‐led curricular and co‐curricular travel.
- The first is the Curriculum Implementation Committee (CIC), charged with overseeing the intellectual content of the college’s curricular offerings.
- The second is a proposed new administrative committee, tentatively dubbed the “Academic International Travel Advisory Group” (AITAG), to be composed of a representative from the office of the Dean for Academic Affairs, the Associate Director of Off‐Campus Study, and the Procurement and Risk Manager. Representatives from the Office of Student Affairs and a faculty member from CIC will be involved as needed. The committee will review proposals with regard to administrative considerations, in particular safety and funding issues, and will advise the faculty member in the planning and organization of the travel, for example on issues related to insurance and risk management, funding, and student selection.
To propose course‐related international travel,
The faculty member(s) shall submit to the CIC a proposal detailing
- how the course as a whole and the travel incorporated within it fulfills specific pedagogical principles (described below) and
- how it addresses the administrative considerations (also described below).
The CIC will evaluate the pedagogical and intellectual considerations in a manner similar to the established process for approval of new courses. CIC will then pass its recommendations to AITAG for its review. AITAG will forward its recommendation and CIC’s to the Dean for approval. If the Dean approves, the proposal will then go to CEP for a faculty vote at an upcoming faculty meeting, in the normal manner for approving new courses.
In general a faculty member proposing course‐related travel should begin this process approximately a year in advance. In the case of a new course that incorporates required international travel, approval by CIC serves as a “tentative course approval” (sometimes necessary for the purposes of seeking external funding for the trip). Faculty seeking to lead particularly complex trips are strongly encouraged to begin their planning process in close consultation with CIC and AITAG, whose advice will help faculty anticipate the various pedagogical and administrative issues that must be addressed in the planning process. Finally, if a proposed trip is intended to happen regularly and with a consistent schedule and organization, provisions may be made for a one‐time approval to avoid needless duplication of effort and paper work in subsequent iterations of the course.
To propose co‐curricular international travel
The faculty member(s) shall submit a proposal to the CIC:
- very briefly describing how the proposed travel complements or enhances the goals of a particular course, academic department, or program, and
- addressing the administrative considerations enumerated
The first part of the proposal will be evaluated by CIC, and the second part by AITAG. The CIC and AITAG recommendations will be forwarded to the Dean for review and approval. The one‐ time approval process will be particularly appropriate in the case of annual co‐curricular trips.