Any data from the field needs to get added as metadata to the CBGIS database under the database folder. In this case metadata refers to the general data about a particular sample instead of information associated with a particular data file.
Before any major changes are made backup the database as described in Backup
Open the database and add data to sampleMetaData(general data), SampleFieldPhotos(field pictures) or SampleMicroscopePhotos
Lat/long needs to be in decimal when added, the other fields should be pretty self-explanatory. When it doubt look at other samples already in the database or ask Rachel.
The following is a list of fields you will see in the database.