Independent Study

Independent Study

Independent Study and Honors Project PRODUCTION TEMPLATE

    Independent Study and Honors Project PRODUCTION TEMPLATE    
    Student Producer's responsibilities Advisor's responsibilities Prod. Coor. Responsibilities Dept. Coor. Responsibilities
One Month before end of prior semester   Proposal due to advisor Proposal due to advisor /Meet with Technical Director re: potential student designers and production staff    
Two Weeks before end of prior semester   INITIAL CONSULT MEETING with advisor, technical director, production coordinator, tech staff

 Event and budget approved by department chair INITIAL CONSULT MEETING with advisor, technical director, production coordinator, tech staff  
           
Week -10 Monday       Order scripts, royalties contract
  Tue Publicity meeting with production coordinator   Publicity meeting  
  Wed Contact photographer, set dates      
  Thu        
  Fri Reserve facilities for performance / A/V needs reserved with Production Coordinator   Reserve facilities for performance/ A/V needs reserved with Production Coordinator  
  Sat        
  Sunday        
Week -9 Monday Calendar copy to Production Coordinator      
  Tue        
  Wed        
  Thu        
  Fri Shoot publicity photos?   Calendar copy to Communications Office  
  Sat     Contact student house manager  
  Sunday        
    Student Producer's responsibilities Advisor's responsibilities Prod. Coor. Responsibilities Dept. Coor. Responsibilities
Week -8 Monday Poster image to designer/Department coordinator   Schedule ushers and ticket sellers  
  Tue        
  Wed        
  Thu        
  Fri        
  Sat        
  Sunday        
Week -7 Monday INITIAL PRODUCTION MEETING SET "CHECK-IN" MEETING SCHEDULE INITIAL PRODUCTION MEETING  
  Tue Draft of press release to production coordinator   Draft ticket masters /poster copy to designer  
  Wed        
  Thu Draft budget to advisor Discuss budget w/TIS student Press release to advisor  
  Fri Proposed rehearsal schedule to performers Approved draft budget to TD/Costume Coordinator    
  Sat        
  Sunday        
Week -6 Monday Final set and costume designs approved by Technical Director and Costume Supervisor Press release approved   Draft poster design to student producer and advisor
  Tue   Budget changes to Student Producer Press release to Communications Office  
  Wed        
  Thu Poster changes to Designer/Department Coordinator Poster changes to Designer/Department Coordinator    
  Fri Final Budget due to advisor and production coordinator   Final budget to Department Coordinator  
  Sat        
  Sunday        
    Student Producer's responsibilities Advisor's responsibilities Prod. Coor. Responsibilities Dept. Coor. Responsibilities
Week -5 Monday Draft tech schedule to Production Coordinator   Budget distributed to tech staff where necessary  
  Tue     Send tickets to Copy Center  
  Wed        
  Thu Final poster design approved Final poster design approved Get tickets from Copy Center; number tiks  
  Fri     Approved tech schedule to student producer  
  Sat        
  Sunday        
Week -4 Monday Distribute comp tickets   Distribute tickets to SU Box Office, etc Poster to printer
  Tue SECOND PRODUCTION MEETING      
  Wed        
  Thu        
  Fri Get finished prints from photographer?      
  Sat        
  Sunday        
Week -3 Monday     Send 4 prints of photos to Communications, 1 to Orient Poster returned from printer
  Tue Mail invites & tickets to special guests   compile program copy  
  Wed     Distribute poster  
  Thu        
  Fri Hang posters      
  Sat        
  Sunday        
    Student Producer's responsibilities Advisor's responsibilities Prod. Coor. Responsibilities Dept. Coor. Responsibilities
Week -2 Monday Final tech schedule to performers and tech staff   Format program copy Format program copy
  Tue FINAL PRODUCTION MEETING   Posters in theater display case  
  Wed        
  Thu        
  Fri        
  Sat        
  Sunday        
Week -1 Monday Load-in begins   Check first aid kits  
  Tue     Program to Copy Center Program to Copy Center
  Wed        
  Thu        
  Fri     Program returned Program returned
  Sat        
  Sunday        
Week 0 Monday Tech rehearsal Oversee tech rehearsal Email department re:performance  
  Tue Tech rehearsal Oversee tech rehearsal E-mail invites to campus /finalize heating, custodial services, security, a/v, etc.  
  Wed Dress rehearsal / video tape /shoot production photos? Oversee tech rehearsal Programs to ticket office/set up easel sign in Sargent lobby  
  Thu EVENT OPENING NIGHT     Bring reserved tickets, student time sheets, and unsold tickets to theater /rope off reserved seats / Check-in with house manager, ushers, ticket sellers  
  Fri EVENT SECOND NIGHT        
  Sat EVENT FINAL NIGHT     Strike easel from Sargent lobby  
  Sunday Strike set      
    Student Producer's responsibilities Advisor's responsibilities Prod. Coor. Responsibilities Dept. Coor. Responsibilities
Week +1 Monday Costumes returned to costume coordinator / props returned to storage      
  Tue Reimbursements/accounting to Department Coordinator Reimbursements/accounting to Department Coordinator    
  Wed Copies of production photos to advisor   Clip articles and ads relating to event Send Accounting Office mileage, materials and phone reimbursements related to event
  Thu        
  Fri        
  Sat        
  Sunday        
Week +2 Monday Post-mortem/ review meeting Post-mortem/ review meeting    
  Tue        
  Wed        
  Thu