Theater and Dance

One Month before end of semester prior to production

• Consult with Advisor regarding Department feedback
• Meet with Technical Director to discuss technical feasibility and schedule

Three Weeks before end of semester prior to production

• Initial production meeting with advisors and technical staff
• Event and budget approved by Department Chair

Two Weeks before end of semester prior to production

• Once event is approved, blurb about the show due to Production Coordinator
• Order rights/royalties with advisor and Department Coordinator
• Meet with Department Coordinator regarding funding credits
• Reserve facilities for performance with Production Coordinator

Week -10

• Publicity meeting with Production Coordinator and Marketing Coordinator
  • Press Release due
  • Initial Design Meeting including tech staff and advisor
  • Rehearsal schedule due to advisor and Production Coordinator
  • Work with Marketing Coordinator to contact photographer and videographer
  • A/V needs reserved with Production Coordinator

Week -9

• Itemized draft budget to advisor and technical advisor
• Seating plan due to Production Coordinator and technical advisor
  • Discuss ticketing needs with Production Coordinator

Week -8

• Production meeting held
• Design presentation by designers due
• Poster image to Marketing Coordinator

Week -6

• Production meeting held
• Final set, lighting and costume designs approved by technical advisor and Costume Shop Manager
• Final Budget due to advisor and production coordinator
• Poster due to marketing Coordinator

Week -4

• Production meeting held
  • Set tech schedule during production meeting
  • Work with Production Coordinator to distribute tickets
  • Work with Marketing Coordinator to schedule pre-production photos
  • Program copy to marketing coordinator

Week -3

• Assist with hanging posters if needed
• Work with Marketing Coordinator to finalize program

Week -2

• Production meeting held
  • Final tech schedule to performers and tech staff

Week -1

• Paper tech with designers and technical advisor
• Work with marketing Coordinator on electronic marketing

Week 0

• Technical Rehearsals
• Give Department Coordinator four archival posters and programs
• Dress rehearsal / video tape /shoot production photos
• SHOWS!!!
• Strike set, return all costumes and props immediately after last show with technical advisor
  • Do not put costumes away until they have been checked in by Costume Shop Manager

Week +1

• Reimbursements/accounting to Department Coordinator
  • Copies to advisor and technical advisor
  • Copies of production photos to Marketing Coordinator
  • Check in costumes with Costume Shop Manager
    • Dry Cleaning/laundry sort

Week +2

• Post-mortem production meeting held