Independent Study and Honors Project Production Template

One Month before end of semester prior to production

  • Consult with Advisor regarding Department feedback
  • Meet with Technical Director to discuss technical feasibility and schedule

Three Weeks before end of semester prior to production

  • Initial production meeting with advisors and technical staff
  • Event and budget approved by Department Chair

Two Weeks before end of semester prior to production

  • Once event is approved, blurb about the show due to Production Coordinator
  • Order rights/royalties with advisor and Department Coordinator
  • Meet with Department Coordinator regarding funding credits
  • Reserve facilities for performance with Production Coordinator

Week -10

  • Publicity meeting with Production Coordinator and Marketing Coordinator
    • Press Release due
    • Initial Design Meeting including tech staff and advisor
    • Rehearsal schedule due to advisor and Production Coordinator
    • Work with Marketing Coordinator to contact photographer and videographer
    • A/V needs reserved with Production Coordinator

Week -9

  • Itemized draft budget to advisor and technical advisor
  • Seating plan due to Production Coordinator and technical advisor
    • Discuss ticketing needs with Production Coordinator

Week -8

  • Production meeting held
  • Design presentation by designers due
  • Poster image to Marketing Coordinator

Week -6

  • Production meeting held
  • Final set, lighting and costume designs approved by technical advisor and Costume Shop Manager
  • Final Budget due to advisor and production coordinator
  • Poster due to marketing Coordinator

Week -4

  • Production meeting held
    • Set tech schedule during production meeting
    • Work with Production Coordinator to distribute tickets
    • Work with Marketing Coordinator to schedule pre-production photos
    • Program copy to marketing coordinator

Week -3

  • Assist with hanging posters if needed
  • Work with Marketing Coordinator to finalize program

Week -2

  • Production meeting held
    • Final tech schedule to performers and tech staff

Week -1

  • Paper tech with designers and technical advisor
  • Work with marketing Coordinator on electronic marketing

Week 0

  • Technical Rehearsals
  • Give Department Coordinator four archival posters and programs
  • Dress rehearsal / video tape /shoot production photos
  • SHOWS!!!
  • Strike set, return all costumes and props immediately after last show with technical advisor
    • Do not put costumes away until they have been checked in by Costume Shop Manager

Week +1

  • Reimbursements/accounting to Department Coordinator
    • Copies to advisor and technical advisor
    • Copies of production photos to Marketing Coordinator
    • Check in costumes with Costume Shop Manager
      • Dry Cleaning/laundry sort

Week +2

  • Post-mortem production meeting held