Fall 2014 Course Registration Instructions

Important Dates
Before You Begin
        Verify Your Status
        Resolve Registration Holds
Registration Information
Tips for Preventing Registration Problems

Important Dates

Round 1 Registration: Begins at 8:30am on Thursday, 10 April 2014. Ends at 5:00pm on Thursday, 17 April 2014.
Round 1 Results in Polaris: 5:00 pm on Monday, 21 April 2014.

Round 2 Registration: Begins at 9:00am on Wednesday, 23 April 2014. Ends at 5:00pm on Friday, 25 April 2014.
Round 2 Results in Polaris: 5:00 pm on Monday, 28 April 2014.

Round 3 Registration: Begins at 7:00am on Wednesday, 30 April 2014. Ends at Noon on Friday, 2 May 2014.
Round 3 Results in Polaris: 5:00 pm on Friday, 2 May 2014. Results final until Add/Drop begins in the Fall.

Before you Begin the Registration Process:

Verify your status for next term BEFORE you begin registration.

  • Log into Polaris.
  • Click on Show All in the Status portlet.
  • In the term column of the chart, find Fall 2014.
  • Make sure that your Enrollment Status says Here/Matric.

If your status for next term is not listed as "here," have your status corrected through the Off-Campus Study office or through the Dean of Student Affairs office before attempting to register for Spring courses.

If you will be studying off campus next semester, you will not be allowed to register for courses.

Resolve all issues related to registration holds BEFORE you begin registration.

  • Log into Polaris.
  • Click on the Holds tab in the Academic Profile portlet.
  • Active holds are listed with the office that placed the hold.

All holds that appear as a "Registration Hold" must be resolved with the office that placed the hold before you will be allowed to submit registration requests for courses.

Note: the Advisor Hold will not prevent you from submitting course requests. However, you must meet with your advisor (or email with your advisor if you are registering from off campus), and your advisor must release this hold in order for your requests to be processed.

Registration Information

  • Information about classes is available in the Class Finder in Polaris.
    • Choose Fall 2014.
    • Search for and view courses by number, subject, day and time, division, or distribution.
  • Meet with your advisor to review your course requests so they may release the Advisor Hold by the Round 1 deadline. (Students registering from off campus should consult with their advisors through email.)
    • You may enter class requests while your Advisor Hold is on, but your requests will only be processed if your Advisor Hold is released.
  • For those new to online registration through Polaris: Round 1 is used to submit top-choice course requests (similar to the top row of the paper card formerly used); Round 2 is used to submit alternate/additional course choices (similar to the second and third rows of the paper card formerly used); Round 3 is a live, mini add/drop (similar to the former Phase II).
  • Follow the specific, step-by-step instructions provided for submitting your course requests through Polaris.
  • Things to keep in mind:
    • Class information is continuously updated. Check the Class Finder in Polaris regularly. Keep in mind that, while the Catalogue was up to date when it was posted online, classes may have changed since then. The most current course information is in the online Class Finder and the complete Schedule of Course Offerings.
    • First-year students may request a second first-year seminar as one of their four full-credit courses.
    • It is recommended that you complete your division and distribution requirements by the end of your sophomore year. Remember that you may not meet these requirements with transfer credit from another institution.

Tips for Preventing Problems with Registration

  • Meeting with your Advisor: You must have your advisor release your 'Advisor Hold' before the end of Round 1. Plan early in the process to meet with your advisor. Do not wait until the last few days of registration to seek out your advisor, as they may not be on campus then. Students who are registering from off campus should consult with their advisors through email.
  • System Speed and Connection: Submissions of course requests work most consistently and quickly in Polaris when the computer being used is wired with a cable rather than using the wireless network. This can be most crucial during Round 3 course registration since it operates on a first-come, first-served basis. Students may pick up a network cable at the IT Help Desk in Coles Tower. (If you plan to participate in Round 3 when it starts, pick up a cable before 5pm on Tuesday, April 29.) Another option is to go to an open computer lab to use a computer available there; students who have concerns about the reliability of their personal computers might benefit from this option as well. 
  • Switching Sections or Labs: To swap one lab for another, or to swap one class section for another during Round 3, choose "Drop Course or Lab" from the drop-down for the section you wish to drop, enter the CRN for a section with openings to one of the boxes in the registration worksheet, and submit these two things at the same time. If the swap is not successful, carefully read all prompts and messages; be careful not to inadvertently drop yourself out of the course.   
  • Credit-Load Limits: Registration is limited to four full-credit courses (and no more than 5.0 credits total) prior to the start of the semester. If you are a student who is already registered in a first-year seminar, you should request only three more full-credit courses during Round 1 registration.
  • Plan Well: Use a schedule planning sheet and a weekly calendar worksheet to help you plan.
  • Course Prerequisites: Check the Class Finder in Polaris for course prerequisites that apply to the courses you plan to request. If you do not meet the prerequisite for a course, you will not be allowed to request the course without an override. If an instructor agrees to waive a course prerequisite, ask the instructor to submit an override for you in Polaris. (There is an online form that instructors may use to submit overrides.) If you believe you meet a prerequisite with a course you took during off-campus study, ask the instructor to submit an override of the prerequisite. Overrides that have been entered for you will be viewable in your Registration page in Polaris (in the Registration Status tab). Keep in mind that any faculty permission you receive is good for one specific course section and one specific semester only. No prerequisite overrides are needed to request labs.
  • Registration Restrictions: If a course has registration restrictions (such as first years only, declared majors/minors only, etc.) they are listed in the Class Finder. These may not be overridden until the Add/Drop period at the start of the next semester.
  • Reserved Seats are held for First Year registration in the fall and will show in the Class Finder on Polaris. Upperclassmen are not allowed to take a seat reserved for First Years.
  • Class Exclusions restrict a student from taking a course if they has previously taken a specific course. Exclusions appear in the Class Finder.
  • Independent Study: Submit a paper form signed by the project director for your independent study to the Office of the Registrar. This is required even if you will be continuing to work with a project director for a second semester. An independent study is changed to an honors project only after the project is awarded honors, is graded, and is submitted to the College Library.
  • Permission-Only Course: Ask the instructor to submit this permission/override.
  • An override from an instructor does not guarantee registration nor grant preferential treatment; it simply makes the system view a student as equally qualified to register as other students who already meet those course rules. During Rounds 1, 2, and 3 of course registration, instructors may submit overrides for prerequisites, co-requisites, and class exclusions. During Add/Drop, instructors may also submit overrides for registration limits, major/minor restrictions, and class standing restrictions. Request overrides and permissions from instructors in advance of when you need them. Once an override or permission has been entered for you, you will see that information on your Registration Status page in Polaris, and you will be allowed to submit a request for that course once registration is underway.
  • Courses that filled during Rounds 1 or 2 will remain closed until the add/drop period at the start of the spring semester. You may wish to contact a course instructor to ask if s/he is keeping a waiting list. Registrations in all other courses will fluctuate during Round 3. See the Course Registration Numbers page to see which courses are closed and which still have openings.
  • Any student who did not participate in Round 1 or Round 2 course registration may participate in Round 3 once s/he talks with his/her advisor and the advisor notifies the Registrar's Office that it is okay to release the registration hold.