Spring 2013 Start of the Semester Information for Faculty

Course information, class lists, and class email
Classroom changes
Add/drop course registration period
Student attendance at first class meeting
Enrollment forms
Credit/D/Fail grading option
People who audit courses
Access to course material for teaching assistants, tutors, etc.


Course information, class lists, and class email

Instructors may view course information by logging into the Course Finder side of Bearings and clicking on Show My Classes. The Class List link opens a class list, and the Class Email link allows an instructor to send email to the entire class. A student who adds a class will not show up on the class list until the add/drop card has been submitted to the Office of the Registrar and processed. Class lists are updated in Bearings each night.

An instructor may give the class email address to students so they may send email to everyone in the class. The instructor always receives a copy of messages sent to the list. An instructor who has a problem sending email to a class should forward the error message to help3030@bowdoin.edu.

A complete Schedule of Course Offerings is available online. Keep in mind that a paper copy of this schedule may be out of date since schedule information frequently changes. The schedule is updated overnight when changes have been made.

Courses may be searched in the Course Finder side of Bearings. There is also a separate report online that lists courses by the times they meet.

Enrollment numbers for all classes may be found on the Office of the Registrar web site and in Bearings. These numbers are updated every night.

CLASSROOM CHANGES

Classrooms were assigned in accordance with the classroom assignment policy. All instructors should visit classrooms assigned to them well in advance of their first teaching day. Staff in Information Technology are happy to answer questions about the equipment in a classroom and provide instructors with equipment training. (Email avservices@bowdoin.edu.) Instructors who need to request a classroom change until Friday, 18 January 2013, ask the Office of the Registrar. Beginning Monday, 21 January 2013, all classroom changes will be handled by the Events Office.

ADD/DROP COURSE REGISTRATION PERIOD

All students may add classes to their schedules through the first two weeks of the semester--until 5:00 p.m. on Friday, 1 February 2013. Returning students have until 5:00 p.m. on 1 February 2013 to drop a course; students new to Bowdoin have until 5:00 p.m. on 1 March 2013. To add a course, a student must acquire the signatures of the instructor and his/her advisor; drops require only the signature of the advisor. Students adding an independent study or honors project must have signatures from the project director and advisor. Students who are switching labs need only the lab instructor's signature--not an advisor's nor the course instructor's signature. Add/drop cards are available outside of the Office of the Registrar in Moulton Union. Complete add/drop instructions are online.

Unlike the Phase I and Phase II course registration periods (during which an instructor's signature will only override course prerequisites), an instructor's signature during add/drop registration will override course prerequisites, course restrictions, and enrollment limits. Therefore, it is the responsibility of the course instructor to track his/her own enrollment numbers during the add/drop period, and to confirm the academic background/preparation of students before signing them into a class.

STUDENT ATTENDANCE AT FIRST CLASS MEETING

Classes start on Monday, 21 January 2013. An instructor who has students eager to add a class or lab that was either "Closed until add/drop" after Phase I registration or officially full before the first official day of class may choose to drop students from the course and lab who do not attend the first official class or lab meeting. An instructor who chooses to exercise this option should email the names of the students to be dropped to registrar@bowdoin.edu within 24 hours of the first official class/lab meeting. *Please note: If you drop a student from a lab, s/he will also be dropped from the course.* This is the only circumstance under which an instructor may directly change a student's enrollment in a course. In all other cases, the student must change his/her own registration either by completing an add/drop card and submitting it to the Office of the Registrar or by submitting a petition to the Recording Committee (once deadlines have passed).

ENROLLMENT FORMS

Every student must submit an online Enrollment Form to the Office of the Registrar by 5:00 p.m. on Friday, 25 January 2013. This form allows students to verify important address and parent information. It also verifies who is on campus. Students who do not submit the form by the deadline will be dropped from their courses because we assume they are not on campus. Enrollment Form guidelines for students are online.

CREDIT/D/FAIL GRADING OPTION

Students may change a course from graded to Credit/D/Fail (or vice versa) until 5:00 p.m. on Friday, 1 March 2013, by using an add/drop card. Signatures are not needed to make this change. See Credit/D/Fail policy information. Note that students with class year 2012 or greater may not elect to take their first-year seminars and courses taken to satisfy division and distribution requirements with the Credit/D/Fail grading option.

PEOPLE WHO AUDIT COURSES

Instructors may be approached by community members who wish to audit classes. The College is open to having auditors participate in suitable courses. Auditors should never take the place of Bowdoin students, however. Bowdoin College does not keep track of auditors, so the arrangement is made entirely with the instructor. The final decision about the appropriateness of admitting auditors and about the character of their course participation rests with the instructor. Instructors are encouraged to confirm their classroom assignments and their course enrollments before making commitments to auditors.

An auditor who wishes to receive electronic services (e-reserves, class emails, Blackboard access, etc.), must pay a $50 fee per course. To request electronic services, an auditor 1) completes a request form and has the course instructor sign it, and 2) returns the form and pays the fee at the Office of the Registrar. An auditor who chooses not to receive electronic services only has to obtain verbal permission from the instructor to audit a course. Refer the auditor to the Office of the Registrar web site for more information.

ACCESS TO COURSE MATERIAL FOR TEACHING ASSISTANTS, TUTORS, ETC.

An instructor who would like to give a teaching assistant or tutor access to electronic course material should fill in this online form and submit it. Staff in Information Technology will then give this person access to the Blackboard account for the course and forward email sent to the class list to the person's regular Bowdoin email account. An instructor or teaching assistant who has questions or problems with this process should contact the IT Help Desk at x3030.