Start-of-the-Semester Information for Faculty - Fall 2013

FIRST-YEAR STUDENT COURSE REGISTRATION
TRANSFER STUDENT COURSE REGISTRATION
COURSE REGISTRATION FOR RETURNING STUDENTS
ENROLLMENT FORMS
COURSE INFORMATION, CLASS LISTS & CLASS EMAIL
CLASSROOM CHANGES
ADD/DROP COURSE REGISTRATION PERIOD
CREDIT/D/FAIL GRADING OPTION
STUDENT ATTENDANCE AT FIRST CLASS MEETING
PEOPLE WHO AUDIT COURSES
ACCESS TO COURSE MATERIAL FOR TEACHING ASSISTANTS, TUTORS, ETC.
QUESTIONS?


FIRST-YEAR STUDENT COURSE REGISTRATION

Online Information and Materials for Pre-Major Advisors--to help advisors guide first-year students through the registration process.

First-year students will register for courses in four steps:

  1. First-Year Seminar Registration: Students will meet individually with their advisors on Monday, 2 September 2013, between noon and 2:45 pm to submit their requests for a first-year seminar using an online form. (The advisor logs into the form and helps each advisee submit seminar requests.) Students must pay attention to when other courses are scheduled when choosing first-year seminars, and not choose seminars that meet at the same time as other courses for which they will try to register on Tuesday. Once a student is in a seminar, the seminar cannot be dropped until Wednesday during Round Three registration. During these meetings, advisors should prepare their advisees for the upcoming rounds of registration, and remind them to bring a laptop (if they have one) to Round One registration on Tuesday.

    Students may view the results of first-year seminar registration Monday evening in their My Classes portlet in Polaris. Students who do not get into a seminar will be notified through email. Registration numbers will be updated in the Class Finder in Polaris, so students may search to see if any seminars have spaces available.

  2. ROUND ONE Course Registration for First-Year Students: On Tuesday, 3 September 2013, first-year students will meet individually with their advisors between 8:00 am and noon to submit their top-choice course registration requests. Students already registered for a seminar on Monday may request three more full-credit courses; students who did not get into a seminar may request four full-credit courses. A student who was not registered for a first-year seminar on Monday may request a seminar on Tuesday, provided there are seminars with spaces available. Students must submit their registration requests in Polaris by the 12:45 pm deadline. During this round of registration, students may register for no more than four full-credit courses and no more than 5.0 credits total. First-year students must also have submitted the online Enrollment Form before 12:45 pm on Tuesday.

    Students may view the results of Round One registration in Polaris on Tuesday by 6:00 pm.

  3. ROUND TWO Course Registration for First-Year Students: On Tuesday evening, 3 September 2013, students will log in to Polaris from anywhere on campus to make additional course requests. Students in Hyde, Moore, Osher, and West dorms will log in from 6:30-7:30 pm and students in Appleton, Coleman, Maine, and Winthrop dorms will log in 7:00-8:00 pm. All course requests submitted during Round Two will be processed together after the 8:00 pm deadline (not on a first-come, first-served basis). Courses received during seminar registration and Round One may not be dropped at this time. Faculty and deans will be available in Kanbar 101 to assist students with Round Two registration. 

    Students will see Round Two results in Polaris by 10:30 am on Wednesday morning.

  4. ROUND THREE Course Registration for First-Year Students: On Wednesday, 4 September 2013, students not yet registered for four courses or those needing to make schedule adjustments may log into Polaris and add or drop courses from 12:30-2:00 pm. Round Three operates on a first-come, first-served basis; changes to course registrations are processed as they are submitted. Faculty and deans will be available for consultations in Kanbar 101.

TRANSFER STUDENT COURSE REGISTRATION

New transfer students will register for courses on Monday afternoon, 2 September 2013, in the Office of the Registrar, after they have participated in an advising meeting with a Dean.

COURSE REGISTRATION FOR RETURNING STUDENTS

Upper-class students, including students who studied away last year and students who are returning from leaves of absence, have already had the opportunity to register for classes. All students may adjust their schedules during the add/drop period at the beginning of the semester. (See add/drop information below.)

ENROLLMENT FORMS

First-year students must submit their online Enrollment Forms by 12:45 pm on Tuesday, 3 September 2013. All students must submit their Enrollment Forms to the Office of the Registrar no later than 5:00 pm on Wednesday, 11 September 2013. This form allows students to verify important contact and parent information. It also verifies who is on campus. Students who do not submit the form by the deadline will be dropped from their courses because we assume they are not on campus. Enrollment Form guidelines for students are online.

COURSE INFORMATION, CLASS LISTS & CLASS EMAIL

Instructors may view information about their classes by logging into Polaris and viewing their "My Classes" portlet. The Class List link opens a class list, and the Class Email link allows an instructor to send email to the entire class. A student who adds a class will not show up on the class list until the add/drop card has been submitted to the Office of the Registrar and processed. Class lists are updated in Polaris after each registration round and dynamically during add/drop.

An instructor may give the class email address to students so they may send an email to everyone in the class. The instructor always receives a copy of messages sent to the list. An instructor who has a problem sending an email to a class should forward the error message to polaris@bowdoin.edu.

The Bowdoin College Catalogue is available online. The Office of the Registrar no longer distributes paper copies of the Catalogue. 

A complete Schedule of Course Offerings is available online. There is also a separate Schedule of Course Offerings for First-Year Students. Keep in mind that paper copies of these schedules may be out of date since schedule information frequently changes. The schedules are updated overnight when changes have been made.

Classes may be searched in the Class Finder in Polaris. You may search for classes based on subject, day, time, and other criteria such as divisions and distribution designations. Additional, useful registration reports are available on the Course Information page.

CLASSROOM CHANGES

Classrooms were assigned in accordance with the classroom assignment policy. All instructors should visit classrooms assigned to them well in advance of their first teaching day. Staff in Information Technology are happy to answer questions about the equipment in a classroom and provide instructors with equipment training. (Email avservices@bowdoin.edu.) Instructors who need to request a classroom change up through 5:00 pm on Friday, 30 August 2013 should email registrar@bowdoin.edu. After that, all classroom changes will be handled by the Events Office.

ADD/DROP COURSE REGISTRATION PERIOD

All students may add classes to their schedules through the first two weeks of the semester--until 5:00 pm on Wednesday, 18 September 2013. Returning students have until 18 September 2013 to drop a course; students new to Bowdoin have until 17 October 2013 to drop. To add a course, a student must acquire the signatures of the instructor and his/her advisor; drops require only the signature of the advisor. Students adding an independent study or honors project must have signatures from the project director and advisor. Students who wish to register for more than 5.0 credits also need the permission of their dean. Students wishing to drop below 3.0 credits must petition the Recording Committee. Students who are switching labs need only the lab instructor's signature--not an advisor's nor the course instructor's signature. Add/drop cards are available in the Office of the Registrar; cherry-colored add/drop cards (NOT gray ones) are for Fall 2013. Complete add/drop instructions are online. 

An instructor's signature during add/drop registration will override course prerequisites, course restrictions, and registration limits. Therefore, it is the responsibility of the course instructor to track his/her own registration numbers during the add/drop period and to confirm the academic background/preparation of students before signing them into a class.

CREDIT/D/FAIL GRADING OPTION

Students may change a course from graded to Credit/D/Fail (or vice versa) until Thursday, 17 October 2013, by using an add/drop card. Signatures are not needed to make this change. See Credit/D/Fail policy information. Classes that students elect to take with the Credit/D/Fail grading option will not satisfy the requirement for a first-year seminar or division and distribution requirements.

STUDENT ATTENDANCE AT FIRST CLASS MEETING

Classes start on Thursday, 5 September 2013. An instructor who has students who are eager to add a class that is officially completely full before the first day of class or was "Closed until add/drop" after Phase I registration last spring may choose to drop students from the course who do not attend the first class meeting. (Keep in mind the exception made for students observing Rosh Hashanah; see email sent by Dean Judd on 2 August 2013.) An instructor who chooses to exercise this option should email the names of the students to be dropped to registrar@bowdoin.edu within 24 hours of the first official class meeting. This is the only circumstance under which an instructor may directly change a student's registration for a course. In all other cases, the student must change his/her own registration either by completing an add/drop card and submitting it to the Office of the Registrar or by submitting a petition to the Recording Committee.

PEOPLE WHO AUDIT COURSES

Instructors may be approached by community members who wish to audit classes. The College is open to having auditors participate in suitable courses. Auditors should never take the place of Bowdoin students, however. Bowdoin College does not keep official records of auditors; the arrangement is made entirely with the instructor. The final decision about the appropriateness of admitting auditors and about the character of their course participation rests with the instructor. Instructors are encouraged to confirm the seating in their assigned classroom and course registration numbers before making commitments to auditors.

An auditor who wishes to receive electronic services (e-reserves, class emails, Blackboard access, etc.), must pay a $50 fee per course. To request electronic services, an auditor 1) completes a request form and has the course instructor (and lab instructor, if applicable) sign it, and 2) returns the form and pays the fee at the Office of the Registrar. An auditor who chooses not to receive electronic services only has to obtain verbal permission from the instructor to audit a course. Refer the auditor to the Office of the Registrar web site for more information.

Auditors will appear in class lists in Polaris. Auditors in a class list are easily identified; their IDs are nine digits long and begin with "AU__."

ACCESS TO COURSE MATERIAL FOR TEACHING ASSISTANTS, TUTORS, ETC.

An instructor who would like to give a teaching assistant or tutor access to electronic course material should fill in this online form and submit it. Staff in Information Technology will then give this person access to the Blackboard account for the course and forward email sent to the class list to the person's regular Bowdoin email account. An instructor or teaching assistant who has questions or problems with this process should contact the IT Help Desk at x3030.

QUESTIONS?

The Office of the Registrar is located on the first floor of the Moulton Union.
Office Hours: Monday-Friday 8:30 am-5:00 pm
Office Number: x3521
Office Fax: x3338
Office Email: registrar@bowdoin.edu