The Office of the Registrar is responsible for initial classroom assignments. The Campus Scheduler in the Events Office is responsible for changes and additional scheduling requests once classes begin each semester.
Instructors have the opportunity to state their classroom preferences when they submit their Classroom Request Form for the upcoming semester. They are also asked to provide information specifying required or preferred facilities and equipment.
Every effort is made to provide faculty with the rooms they prefer. In the event someone is not given a first-choice room, it is likely due to one of the following reasons:
The first three of these reasons generally end up having the greatest impact upon classroom assignments, especially when space is tight.
If an instructor decides to teach a class in a department conference room, an office, or some other space that is not scheduled by the Office of the Registrar, the instructor is asked to indicate this on the Classroom Request Form. If an instructor moves a class to one of these spaces after classes have begun, the instructor should inform the Campus Scheduler in the Events Office ASAP in order to allow someone else to have access to that space.
Classroom assignments are reviewed with representatives from Information Technology and the Office of the Dean for Academic Affairs to ensure the best possible match is made between the course schedule and available classroom and equipment resources.