Location: Bowdoin / Polaris / Project Milestones

Polaris

Project Milestones

Spring-Summer 2011

  • Evaluate Student and Admissions solutions available
  • SunGard Higher Education product suite selected
  • Fit-Gap Analysis complete to better understand costs and timeline
  • Trustees approve budget
  • Contracts signed with SunGard Higher Education and Oracle
  • Kicked-off project with Core Team

Fall 2011

  • Technology Architecture Design complete and approved
  • Hardware purchased and received 
  • Infrastructure software installed (Oracle 11G, F5, and misc. tools)
  • Core SunGard Higher Education Banner and BRM software installed 
  • Admissions Design completed including process review and validation tables
  • First pass of Admissions data conversion complete
  • Document and Image Management Product selected

Winter-Spring 2012

  • Student High-Level Design including process review and validation tables
  • Admissions data from “legacy” systems converted and tested three times
  • Test of Admissions core system including Banner, BRM, Luminis, Cognos, and ODS
  • Install other Ellucian Products: DegreeWorks, Luminis, ODS and Cognos

Summer 2012

  • Core Admissions system implemented for use by Admissions Office (June)
  • Discuss process and data requirements with departments across campus such as academic departments, the Bookstore, Financial Aid, Human Resources, Student Billing, Development, Athletics, Residential Life, Student Activities, Office of the Dean of Student Affairs, and Office of the Dean for Academic Affairs


Fall 2012-Winter 2013

  • Test of core Student systems including Banner, Luminis, DegreeWorks, Cognos, and ODS
  • Student data from “legacy” systems converted and tested two times
  • Document and Image Management for Admissions
  • Online Application Reading in Admissions
  • Portal available for Applicants to track receipt of their application materials online

Spring 2013

  • Train faculty, staff and students
  • Student biographical information and academic history available in training environment
  • Develop key reports for go-live

Summer 2013

  • Polaris implemented for students and faculty including conversion of all data
  • Finish installation of Ellucian products: Workflow and EDW
  • Bearings "turned off"
  • Selection of Residential Life package
  • Develop “Evergreen” process to plan, prioritize, and implement new functionality in Polaris and its suite of tools

Fall 2013

  • Students Add/Drop classes online
  • Students register for Spring 2014 classes online
  • Faculty enter grades online
  • Faculty information converted from legacy system and maintained in Polaris

Spring 2014

  • Develop first set of workflows
  • Begin rollout of major/minor degree progress
  • Implement Document & Image Management for Registrar’s Office
  • Scheduling package selected