Information and Technology

Set up an Out of Office Message

Creating an Out-of-Office Message

1. Login to Webmail at https://webmail.bowdoin.edu (no www).
2. Click on Options located on the upper right.
3. Select Set Automatic Replies.
4. Make sure Automatic Replies is highlighted.
5. Select the radio button to Send automatic replies.
6. Optionally, you can set a Start and End time by checking the "Send replies only during the time period" and specifying the start and end dates.
7. Type a message in the white textbox.
8. Click Save in the lower right of the window.

Optionally, to send a different Out of Office message to non-Bowdoin email addresses:

1. Check the "Send automatic reply messages to senders outside my organization" box.
2. If you want this message only to go to non-Bowdoin people in your Contacts list, select "Send replies to senders in my Contacts list"
3. If you want all non-Bowdoin email addresses to receive this External auto-reply message, select "Send replies to all external senders"
4. Type a message in the lower white textbox.
5. Click Save in the lower right of the window.

Note: All senders will receive your auto-reply message instantly when they send you an email. Your auto-reply will only be sent to the recipient once, even if they send you more than one email.

Removing an out-of-office Message -(If you set an out of the office message to automatically expire on a date when you will return, you will not need to go in and turn it off. )

1. Login to Webmail at https://webmail.bowdoin.edu (no www).
2. Click once on Options located on the upper right.
3. Select Set Automatic Replies.
4. Make sure Automatic Replies is highlighted.
5. De-select the radio button to Send automatic replies.
6. Click Save in the lower right of the window.