Location: Bowdoin / IT / FYI / Information Security / Security For / Handling of Printed Information

Information Security

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Faculty/Staff
x3030 or 207-725-3030
Students
x5050 or 207-721-5050

Handling of Printed Information (paper, microfiche, microfilm)

What function do you want to know about?

Duplication of documents

Public
No special requirement.
Sensitive
No special requirement.
Restricted
Receiver of document containing restricted information must not further distribute without permission of Data Owner. Where necessary, Data Owner to designate data which must not be further duplicated or distributed prior to initial distribution to other parties.

Mailing of documents via Campus mail or via external mail carriers

Public
No special requirement.
Sensitive
No special requirement.
Restricted
No classification marking on external envelope, and envelope to be sealed in such a way that tampering would be indicated upon receipt.  For external carriers, use a tracked shipping method.

Disposal of documents

Public
No special requirement.
Sensitive
Physical destruction beyond ability to recover.
Restricted
Physical destruction beyond ability to recover.

Storage of documents

Public
No special requirement.
Sensitive
Stored out of sight when not in use.
Restricted
Stored in a secured location when not in use.

Read access to documents

Public
No special requirement.
Sensitive
Access to information is based on roles defined by Data Owners.
Restricted
Access to information is based on roles defined by Data Owners.

Data Owners review Data Confidentiality for continued applicability

Public
Review at least annually and whenever significant changes are made to data or systems.
Sensitive
Review at least annually and whenever significant changes are made to data or systems.
Restricted
Review at least annually and whenever significant changes are made to data or systems.

Handling of Electronically Stored (Computer-based) Information
Handling of Electronically Transmitted Information
Back to Handling Restricted Data Overview.

Last updated May 21, 2009

Document author:
ngrant
Last modified:
Oct 02, 2009