Departmental or Multi-user Calendars

Whereas the primary (personal) calendars in Exchange are owned by an individual Bowdoin user account, departmental or multi-user calendars are owned by groups of users. Bowdoin departments can use departmental or multi-user calendars to share information about events and deadlines with their members.

The instructions for using departmental or multi-user calendars are the same as that of personal calendars, except only those individuals with "write" privileges will be able to create appointments and meetings.

Creating Departmental or Multi-user Calendars

If you need a NEW departmental or multi-user calendar, contact the IT Help Desk at helpdesk@bowdoin.edu or 725-3030 to create it. You will need to specify:

  1. What name you want the calendar to be called
  2. The list of who will be given access to this shared calendar
  3. What level of access (read or read/write) each user will need

If your department already had a shared department calendar in MeetingMaker, that calendar, the access permissions, and all the appointments will be migrated to Exchange.

Viewing Departmental or Multi-user Calendars

Once your departmental or multi-user calendar has been set up or moved from MeetingMaker, you can view it in Webmail:
Log into Webmail.
In the Address field of the browser, you will see the following address: "https://mail.bowdoin.edu/exchange/".
At the end of that address, type in the account name, followed by "/calendar". For example, if the account name is "it", then append the address so it says: https://mail.bowdoin.edu/exchange/it/calendar. Press the return key to reload the page.
The calendar account you see now will be for your departmental account.