Departmental or Multi-user Calendars

Whereas the primary (personal) calendars in Exchange are owned by an individual Bowdoin user account, departmental or multi-user calendars are owned by groups of users. Bowdoin departments can use departmental or multi-user calendars to share information about events and deadlines with their members.

The instructions for using departmental or multi-user calendars are the same as that of personal calendars, except only those individuals with "write" privileges will be able to create appointments and meetings.


Creating Departmental or Multi-user Calendars

If you need a NEW departmental or multi-user calendar – Contact the IT Help Desk at helpdesk@bowdoin.edu or 725-3030 to create the calendar. You will need to specify:

  1. What name you want the calendar to be called
  2. The list of who will be given access to the calendar
  3. What level of access (read or read/write) each user will need

If your department already had a departmental or multi-user calendar in MeetingMaker, that calendar, the access permissions, and all the appointments should have been migrated to Exchange.

Viewing Departmental or Multi-user Calendars

Once your departmental calendar has been set up by the Help Desk, or moved from MeetingMaker, you can view it in Outlook.