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Getting Started with Outlook
Installing Outlook on your Bowdoin PC
Installing/Configuring Outlook on a non-Bowdoin PC:
Installing Outlook on your Bowdoin PC:
IT has created a custom installation of Outlook that is configured for Bowdoin e-mail accounts on our email server.
NOTE: this installation will work for college owned computers only.
Click on your Start menu and select Control Panel.
Click on the Add or Remove Programs link
Click on the Add New Programs link on the left panel of the window that appears
Select "Office 2003 Professional with Outlook" from the list on the right and click on the Add button.
The installation will take place automatically. A progress bar will appear and after several minutes, when the installation is done, another message will appear that says "Microsoft Office Professional Edition 2003 Setup completed successfully." Click on the OK button and close the "Add or Remove Programs" window.
Opening Outlook:
Open Microsoft Outlook (Start > All Programs > Microsoft Office > Microsoft Office Outlook 2003).
The first time you launch Outlook on a Bowdoin pc, a Microsoft LDAP Directory window will appear. It should include your Bowdoin username. Next to the "Password: " field, type your email password and click on the OK button. Outlook will open to the Mail section and you should see all your email and folders waiting to use.
Installing/Configuring Outlook on a non-Bowdoin PC:
NOTE: These directions are dependent on a variety of settings in the Windows operating system and in Microsoft Office. If you have problems with the installation or configuration, we recommend using the "premium" Outlook web access client via Web Mail and Internet Explorer (web browser).
If you already have Outlook 2003 installed on your pc:
Check to see if you need to update to Service Pack 2. If you don't need to, then skip to "Configuring Outlook on a non-Bowdoin PC" (below).
If you do not already have Outlook 2003 installed on your computer, please follow these steps to install it:
- Go to the Bowdoin Campus Software Agreements site to download the Microsoft Office 2003 installer (Outlook is part of the Office 2003 suite).
- At the site above, log in with your email Username and Password and click on the View Software button.
- Click on the Download icon next to Office 2003 (Windows) , and on the I agree button on the next page.
- Follow the directions on the next page to install Office, (which includes Outlook).
Updating Office to "Service Pack 2"
Once Outlook is installed on your computer, you will need to update the software to "Service Pack 2" from Microsoft's website.
- If possible, use Internet Explorer (as your web browser) and go to the "Microsoft Office Update" website. (By using Internet Explorer, the web site will determine which updates your version of Microsoft Office 2003 needs.)
- Select "Service Pack 2" from the list of required updates and follow the instructions in the installer to update your software.
You will need to configure your e-mail settings before opening Outlook. The instructions for this process are below.
Configuring Outlook on a non-Bowdoin PC:
Once Outlook is installed, do not open it. Instead, open the Mail settings in the Control panel:
(Start > Control Panel > User Accounts > Mail).
You should see the "Mail Setup - outlook " window:
Click Email Accounts....
The "E-Mail Accounts Wizard" will launch and run through a series of windows:
At the first window, select Add a new e-mail account. Click Next >.
At the "E-mail Accounts/Server Type" window, select Microsoft Exchange Server. Click Next>.
- At the next window, in the "Microsoft Exchange Server:" field, type:
"bowd-msg-01.bowdoincollege.edu" . - In the User Name: field, type your Bowdoin e-mail user name.
- Click on the More Settings... button.
A "Microsoft Exchange Server" window with the Bowdoin server name and your username will appear. Enter your username and e-mail password. For your username, use your_user_name@bowdoincollege.edu
(ex: tpeters2@bowdoincollege.edu). Click OK.
At the next "Microsoft Exchange Server" window that appears, select the Connection tab and select the option to "Connect to my Exchange mailbox using HTTP".
Click the "Exchange Proxy Settings..." button.
This will bring you to the "Exchange Proxy Settings" window.
In the first field, type "webmail.bowdoin.edu"
Check to make sure " Connect using SSL only" is checked.
Uncheck "On fast networks, connect using HTTP first, then connect using TCP/IP".
Check "On slow networks...etc."
Select "Basic Authentication" from the Proxy authentication settings pull down menu.
- Click the OK button to return to the "Microsoft Exchange Server" window.
- Click OK again to save your Exchange Server settings and return to the
"E-mail Accounts" window.
- Once you are back in the "E-mail Accounts" window, click on the Check Name button. When your full name appears in the User Name field, click Next>.
At the Congratulations screen, click on the Finish button.
Now that you have created your Outlook account, you need to specify the folder in which your e-mails will reside. Under the default setting, your e-mails may be copied and removed from the mail server to your personal computer. You do NOT want this to happen!
To prevent this, you will need to change your e-mail settings
BEFORE OPENING OUTLOOK.
- Follow these steps:
- Re-open your Mail Preferences:
Start > Control Panel > User accounts > Mail - At the Mail Setup - Outlook window, click E-Mail Accounts...
- At the Email Accounts window, select "View or change existing e-mail accounts" and click Next>
- You will be prompted to enter your username and password. For your username, type: (your_user_name@bowdoincollege.edu, e.g."tpeters2@bowdoincollege.edu", and your e-mail password). Click OK.
- At the next window, where it says"Deliver new e-mail to the following location" select
"Mailbox � your-name" from the drop down menu.
- Click Finish
Now you can open Microsoft Outlook (Start>Programs>Microsoft Office>Microsoft Outlook 2003).
You may be prompted to enter your e-mail password again.
Your e-mail should appear in your inbox upon opening the program and entering your password.