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Microsoft Outlook Mail
To open Outlook, select Start > All Programs > Microsoft Office > Microsoft Office Outlook 2003.
To work with e-mail, make sure you are in the Mail section of Outlook. Click on the Mail section button. 
in the left navigation pane.
- Receiving, Reading and Sorting your E-mail
- Arranging your E-Mail Window
- Replying to a message
- Creating a New E-mail Message
- Attaching a File to an E-mail message
- Spell Checking your E-Mail messages
- Creating a Signature in Outlook
- Searching your E-mail
- Deleting an E-mail message
Other E-mail Tasks
1. Receiving, Reading and Sorting your E-mail
All e-mail messages will appear in your Inbox. They can be sorted by date, subject, sender and a variety of other categories.
To receive new mail, click on the Send/Receive button 
in the toolbar. New e-mail messages will appear in your Inbox.
To change how your email is sorted in your inbox, select the View > Arrange by menu and select the field you want to sort by. At the top of the Inbox, you'll see that the field you selected now has a triangle icon 
next to it. If you click on that icon, you can reverse the sort order 
from ascending to descending or vice-versa.
* More info on Receiving your E-mail at the Microsoft Outlook help website 
* More info on Reading your E-mail at the Microsoft Outlook help website
* More info on Sorting your E-mail at the Microsoft Outlook help website
2. Arranging your E-Mail Window
If you want to be able to preview your mail without opening the message in a separate window, turn on the "Reading Pane".
To do this, click on View > Reading Pane > Bottom.
* More info on Arranging your E-mail Window at the Microsoft Outlook help website
3. Replying to a Message:
Select the message in the Inbox that you want to reply to.
To reply to the sender only, click on the Reply icon 
in the toolbar.
To reply to the sender and all other recipients of the message, click on the Reply to All icon 
in the toolbar.
Enter your reply text in the message part of the email and click the Send 
icon in the toolbar.
* More info on Replying to a Message at the Microsoft Outlook help website
4. Creating a New E-mail Message:
Click on the New Message icon 
from the Outlook toolbar.
A new Untitled Message window will appear.
In the To... field, type the email address of the recipient. If you are sending a message to more than one person, use a semicolon (;) between addresses.
In the Subject: field, type the subject matter of the message.
Type your message in the white area below the Subject: line.
To send the e-mail, click on the Send icon on the e-mail toolbar.
* More info on Creating a New E-mail Message at the Microsoft Outlook help website
5. Attaching a File to an E-mail Message:
Create a new e-mail message and type in the To..., Subject: and message as you normally would.
Click on the Insert File icon 
on the e-mail toolbar.
An Insert File window will appear. Navigate to the file you want to attach and double click on it. The window will close and an Attach... field will appear below the Subject: line, with the name of the file.
Send the email as you normally would.
* More info on Attaching a File to an E-mail Message at the Microsoft Outlook help website
6. Spell Checking your E-Mail Messages:
To automatically check spelling of your messages before they are sent, choose, Tools > Options.
Click on the Spelling tab in the Options window that appears.
Check the "Always check spelling before sending" option.
Click the Apply button and click the OK button.
Misspelled words in your email messages will be underlined in red and when you send your message, the Outlook spell checker will prompt you on misspelled words and offer you suggestions which you can accept or ignore.
* More info on Spell Checking your E-mail Messages at the Microsoft Outlook help website
7. Creating a Signature in Outlook:
Choose Tools > Options...
Click on the Mail Format tab of the Options window that appears.
In the Signatures section, click on the Signatures... button.
In the Create Signature window, click on the New... button
Enter a name for the new signature in the space provided. Select the "Start with a blank signature" option. Click on the Next > button.
At the next window, type all the text as you would like it to appear on each of your email messages.
Click on the Finish button. Click on the OK button to close the remaining windows.
* More info on Creating a Signature in Outlook at the Microsoft Outlook help website
8. Searching your E-mail:
You can search through your email to find specific messages that meet specific criteria, e.g., sent to or from a specific person, about a specific topic, sent on a certain date, etc.
In the Look for: field just above your Inbox, type in the key word or phrase that you are searching for.
In the Search In field, you can choose which folder(s) of messages to search from
Click on the Find Now button. Outlook will list all messages that meet your search criteria.
Outlook's default search mode is to search for the key text in all parts of the message. You can turn this off in the Options menu to the right of the Find Now button. You can also set up an Advanced Find through the Options menu.
* More info on Searching your E-mail at the Microsoft Outlook help website
9. Deleting an E-mail Message:
Select (click on ) the message you want to delete in the Inbox.
Click on the Delete icon 
in the toolbar.
* More info on Deleting an E-mail Message at the Microsoft Outlook help website