Addresses in Microsoft Entourage

  1. Inserting E-mail Addresses into a Message
  2. The "Check Names" Feature

A. Inserting E-mail Addresses into a Message

When adding an e-mail address to a "new message" or a "reply message" you can have Entourage automatically enter an e-mail address in the following ways:

1. Use Autocomplete option - When typing in an address, Entourage will automatically complete an address you have used recently. Entourage will keep up to 1000 addresses in its memory.

  • To turn the autocomplete feature on, select Entourage > Preferences... from the menu bar.
  • Under "Mail and News Preferences" in the left pane, click Compose
  • To turn the "recently used address list" on, select the Display a list of recently used addresses when addressing messages check box.
  • To remove all entries from the recently used address list, click the Clear List button.
  • As you send new messages,the addresses of the recipients will be added to this "recently used address list"; therefore, the next time you email one of them, the address will pop up in the address field.
autofill

2. Enter an e-mail address from your "Contacts" list.

  • From the Mail section of Entourage, click New to create a new e-mail message.
  • In your new e-mail message, click on the Address book icon in the top bar of the new window.
  • Once your address book has opened, select Contacts from the drop down menu that appears to the right. All of your "Contacts" will appear in the list.
  • Double-click the names of the contacts you wish to e-mail.
  • The contact will automatically be placed in the "To:" box of your new e-mail.
  • When you are finished selecting the names of recipients, simply click on the message part of your email to exit Contacts and write your message.

3. Enter an e-mail address from the (Bowdoin) Global Address List.

  • From the Mail section of Entourage, click New to create a new e-mail message.
  • In your new, blank e-mail message, click on the Address book icon in the top bar of the new window.
  • Once your address book has opened, select Default Global Address List from the drop down menu that appears to the right.
  • You may search for any Bowdoin student, faculty member or staff member by typing their name or e-mail address in the box to the right.
  • Double-click on the names of the contacts whom you wish to e-mail.
  • The contact will automatically be placed in the "To:" box of your new e-mail.
  • When you are finished selecting the names of recipients, simply click on the message part of your email to exit Contacts and write your message.

B. The "Check Names" Feature

When you start to type an e-mail address in the "To:" field of a message, you can use the "Check Names" feature to find the correct e-mail address of the Bowdoin student or faculty/staff member whom you wish to contact.

  • From the Mail section of Entourage, click New to create a new e-mail message.
  • Type the first character or two of the recipient's name or email address in the To: line.
  • Click on the Check Names icon in the toolbar of the new message window.
  • Outlook will display any names that match in the "Check Names" window.

  • Select the name to which you want to send and click Done. The name will be added to the "To:" field in your new message.
  • If the name you want does not appear on the list, click on Next to scroll through multiple pages of names.