E-mail & Calendar Resources

E-mail & Calendar Resources
Internal Links

Moderated Mailing Lists

The "all_employees" or "all_students" lists are moderated. This means that messages sent to these lists are held for administrator approval. As an administrator for a moderated list you will have the ability to defer, approve, reject, or discard postings following the guidelines set for that list. If an e-mail address is on the list of members accepted for posting the list without explicit approval, the message will bypass the holding site and automatically be sent out to the members of the list. This is for emergency and urgent notice purposes.

Logging into Mailman

  1. Type in the Mailman List management web address: http://list.bowdoin.edu/mailman/admin/listname
    This will take you directly to the login screen for your list.
  2. Type in the password to enter the mailing list administration page for your list.
  3. Click the "Let me in..." button. You will arrive at the "General Options" screen for your list.

Checking mailing list postings held pending for approval:

When a message is posted to a moderated list the list administrator will receive an e-mail that says,

"As list administrator, your authorization is request for the following mailing list posting:

List: Ocs-test@list.bowdoin.edu
From: bsmith3@bowdoin.edu
Subject: test mail
Reason: post to moderated list

At your convenience, visit: http://list.bowdoin.edu/mailman/admindb/ocs-test"

You may choose to click on the link included in the e-mail, which will take you directly to the posting, or you can follow the steps below.

Setting actions for held mail postings:

When a message is posted to a moderated list, the administrator of the list will have the choice of four actions: defer, approve, reject, or discard. The sender of a message will automatically be notified that the message will be held for approval. If a message is rejected the sender will also be notified of the action.

  1. Login to the mailing list administration page for your list.
  2. Click on the "Tend to pending administrative requests link located under the "Other Administrative Activities" category. If there are postings being held they will be listed.
  3. Click once in the radio button located under the action to select ther action you wish to set for each posted message.
  4. When you have chosen an action for each message in the holding area click on the "Submit All Data" button located at the bottom of the screen. The messages will be sent out immediately upon submission.

Adding people to the "Members accepted for posting without approval" list:

For emergency purposes, there is a list of e-mail addresses that are permitted to bypass the moderator's approval and their messages will automatically be sent out to the list.

  1. Login to the mailing list administration page for your list.
  2. Click on the "Privacy Options" link located under "Configuration Categories."
  3. Scroll down to the "Addresses of members accepted for approval" field.
  4. Click on "details".
  5. Type in the "email address" of the person being added to the list.
  6. Click on the "Submit Changes" button.