Code of Ethics

established and adopted by the Association for Institutional Research (AIR)

Section I: Competence.
Section II: Execution.
Section III: Confidentiality.
Section IV: Relationships to the Community.
Section V: Relationship to the Craft.


SECTION I: COMPETENCE.

I(a) Claims of Competence. The institutional researcher shall not, in job application, resume, or the ordinary conduct of affairs, claim a degree of competency he/she does not possess.

I(b) Acceptance of Assignments. The institutional researcher shall not accept assignments requiring competencies she/he does not have and for which she/he cannot effectively rely upon the assistance of colleagues, unless the supervisor has been adequately apprised.

I(c) Training of Subordinates. The institutional researcher shall provide subordinates with opportunities for professional growth and development.

I(d) Professional Continuing Education. The institutional researcher has the responsibilities to develop her/his own professional skills, knowledge, and performance.

SECTION II: EXECUTION.

II(a) Use of Accepted Technical Standards. The institutional researcher shall conduct all tasks in accordance with the accepted technical standards.

II(b) Initial Discussions. Before an assignment is begun, the institutional researcher shall clarify with the sponsor and/or major users the purposes, expectations, strategies, and limitations of the research.

II(b)(i) Special care shall be taken to recommend research techniques and designs that are appropriate to the purposes of the project.

II(b)(ii) Special care shall be taken to advise the sponsor and/or major users, both at the design phase and, should the occasion arise, at any time during the execution of the project, if there is reason to believe that the strategy under consideration is likely to fail or to yield substantially unreliable results.

II(c) Identification of Responsibility. The institutional researcher shall accept responsibility for the competent execution of all assignments which he/she, or a subordinate, undertakes, and shall display individual and/or office authorship, as appropriate, on all such reports.

II(d) Quality of Secondary Data. The institutional researcher shall take reasonable steps to insure the accuracy of data gathered by other individuals, groups, offices, or agencies on which he/she relies, and shall document the sources and quality of such data.

II(e) Reports. The institutional researcher shall ensure that all reports of projects are complete; are clearly written in language understandable to decision-makers; fully distinguish among assumptions, speculations, findings, and judgments; employ appropriate statistics and graphics; adequately describe the limitations of the project, of the analytical method, and of findings; and follow scholarly norms in the attribution of ideas, methods, and expression and in the sources of data.

II(f) Documentation. The institutional researcher shall document the sources of information and the processes of analysis in each task in sufficient detail to enable a technically qualified colleague to understand what was done and to verify that the work meets all appropriate standards and expectations.

SECTION III: CONFIDENTIALITY.

III(a) Atmosphere of Confidentiality. The institutional researcher shall establish a general atmosphere of awareness about confidentiality issues within the institutional research office.

III(b) Storage and Security. The institutional researcher shall organize, store, maintain, and analyze data under his/her control in such a manner as to reasonably prevent loss, unauthorized access, or divulgence of confidential information.

III(c) Release of Confidential Information. The institutional researcher shall permit no release of information about individual persons that has been guaranteed as confidential, to any person inside or outside the institution except in those circumstances in which not to do so would result in clear danger to the subject of the confidential material or to others; or unless directed by competent authority in conformity with a decree of a court of law.

III(d) Special Standards for Data Collection.

III(d)(i) Balancing Privacy Risks Against Benefits. The institutional researcher shall, at the design stage of any project, thoroughly explore the degree of invasion of privacy and the risks of breach of confidentiality that are involved in the project, weigh them against potential benefits, and make therefrom a recommendation as to whether the project should be executed, and under what conditions.

III(d)(ii) Developing Specific Guideline. The institutional researcher shall prepare or approve a written description of any specific steps beyond the regular guidelines within the institutional research office that are necessary during the execution of said assignment to insure the protection of any freedom of information statute.

III(d)(iii) Disclosure of Rights. The institutional researcher shall insure that all subjects are informed of their right of refusal and of the degree of confidentiality with which the material that they provide will be handled, including where appropriate, the implications of any freedom of information statute.

III(d)(iv) Appraisal of Implications. The institutional researcher shall apprise institutional authorities of the implications and potentially binding obligations of any promise to respondents regarding confidentiality and shall obtain consent from such authorities where necessary.

SECTION IV: RELATIONSHIPS TO THE COMMUNITY.

IV(a) Equal treatment. The institutional researcher shall promote equal access and opportunity regarding employment, services, and other activities of his/her office, without regard to race, creed, gender, national origin, disability or other accidental quality; and in analysis, demeanor, and expression shall be alert to the sensitivities of groups and individuals.

IV(b) Development of Local Codes of Ethics. The institutional researcher should develop and promulgate a code of ethics specific to the mission and tasks of the institutional research office; and should strive to cooperate with fellow practitioners in the institution in developing an institution-wide code of ethics governing activities in common.

IV(c) Custody and Archiving. The institutional researcher shall apply all reasonable means to prevent irrevocable loss of data and documentation during its immediately useful life; and being aware of the role of data as institutional historic resource, shall act as advocate for its documentation and systematic permanent archiving.

IV(d) Assessment of Institutional Research. The institutional researcher shall develop and implement regular assignment tools for the evaluation of institutional research services.

IV(e) Institutional Confidentiality. The institutional researcher shall maintain in strict confidence and security all information in her/his possession about the institution or its constituent parts which by institutional policy is considered to be confidential, and shall pursue from Section III of this Code all processes for that purpose as are appropriate.

IV(f) Integrity of Reports. The institutional researcher shall make efforts to anticipate and prevent misunderstandings and misuse of reports within the institutions by careful presentation and documentation in original reports, and by persistent follow-up contact with institutional users of those reports. If an institutional research report has been altered, intentionally or inadvertently, to the degree that its meaning has been substantially distorted, the institutional researcher shall make reasonable attempts to correct such distortions and/or to insist that institutional research authorship be removed from the product.

IV(g) External Reporting. The institutional researcher has an obligation to the broader community to submit and/or report accurate data and professionally responsible interpretive material when requested by legitimate authority, including federal, state, and other governmental agencies and accrediting bodies. With respect to private inquiries, such as those from guidebook editors, journalists, or private individuals, the institutional researcher, should he/she respond, is bound by the same standards of accuracy and professionally responsible interpretation.

SECTION V: RELATIONSHIP TO THE CRAFT.

V(a) Research Responsibilities. The institutional researcher shall seek opportunities to contribute to and to participate in research on issues directly related to the craft and in other professional activities, and shall encourage and support other colleagues in such diverse endeavors.

V(b) False Accusations. Institutional researchers shall take care not to falsely demean the reputation or unjustly or unfairly criticize the work of other institutional researchers.

V(c) Unethical Conduct of Colleagues. The institutional researcher shall take appropriate measures to discourage, prevent, or correct unethical conduct of colleagues when they are unwillingly or deliberately in violation of this code or of good general practice in institutional research.

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