Motor Vehicle Use Policy - August 2004

Motor Vehicle Use Policy (8/2004)

Loss of Driving Privileges

Accident/Incident Reviews

Drivers will automatically lose eligibility to operate College vehicles for up to one (1) year following an accident or incident with a fleet or rental vehicle or violation of College rules, after which they may reapply. Eligibility may be reinstated after remedial driver training or in cases where the driver was not at fault. Accidents will be reviewed by a 3 person committee of the Fleet Scheduler, the Director of Facilities Operations and Maintenance, and the Procurement and Risk Manager. Driver eligibility will not be reinstated until after an Accident/Incident Review, which takes approximately one (1) week.

Automatic Suspensions

In addition to a violation of the Rules for the Use of College Vehicles or a suspension resulting from an Accident/Incident Review, please note that any of the following actions will result in the loss of College vehicle driving privileges for up to one (1) year and may result in criminal prosecution and/or College disciplinary proceedings:

  • Operating a College vehicle under the influence of alcohol or drugs (including medications that would impair the driver).
  • Failure to file an accident report with the local police where the accident occurs in a timely manner or to notify the Communications Center.
  • Notification by anyone (including police, Safety First, community members, etc.) of erratic or unsafe operation of a Bowdoin College motor vehicle.
  • Driving to a destination other than that approved on the Authorization to Drive form.
  • Use of the Wright Express card for purchases other than fuel, oil, and automobile maintenance.
  • Picking up a vehicle earlier than the scheduled departure time, or returning a car later than the authorized return time without notifying the Fleet Scheduler or the Communications Center (See Unavoidable Delays).
  • Repeatedly violating the College's parking or other vehicle-related policies as determined by the Director of Safety and Security or the Director of Facilities Operations and Maintenance.
Point System for MVR Evaluations
Type of Citation Point Value
Driving without a license 10
Driving while license is suspended 10
Driving while under the influence of alcohol 10
Driving while under the influence of narcotics 10
Operating without the owner's permission 10
Fleeing or eluding a police officer 10
Any serious violation (i.e. reckless or careless driving, leaving the scene of an accident, open intoxicants in car, illegal transportation of alcohol, etc.) 6
Any speeding violation from 1-10 mph over speed limit 2
Any speeding violation from 11-20 mph over speed limit 4
Any speeding violation 21 mph or more over speed limit 6
Any standard moving violation (i.e. speed too fast for conditions, failure to stop/signal, etc.) 2
At fault accident (any event which results in damage to a vehicle or property, or injury to a person) with damages of less than $1,500 4
At fault accident (any event which results in damage to a vehicle or property, or injury to a person) with damages of $1,500 or more 6