Student Damage

The Facilities Management office works to provide and maintain a healthy, safe and clean living environment for all members of the Bowdoin community.

ROOM INSPECTION CONDITION CONTRACT (RICC)
Students are required to confirm the documented condition of their assigned area, including any shared spaces (i.e. bathrooms, kitchens, living rooms), upon arrival by electronically completing the Room Inspection Condition Contract (RICC) which is located at http://www.bowdoin.edu/facilities/forms/protected/room-condition-in/. Students MUST complete this form within forty-eight (48) hours after the first day of class,  or will be assessed a fee which is listed in the Residence Hall Damage section of this document. The completed RICC will be maintained electronically by Facilities Management. Information contained within that contract will be used upon departure to compare the room condition and determine any cost associated with student damages. Completing the RICC accurately ensures equity, accountability, and may prevent you from being charged for damages that were undocumented. When departing from an assigned room, (either during or at the end of an academic term), each student is required to complete the departure portion of the RICC by using the above link. Failure to complete the form upon departure will also result in a fee being assessed.

It is your responsibility to report any damages as they occur by contacting the Facilities Management Work Order Controller at x3333, or workorder@bowdoin.edu.

At the end of the academic year, (or the end of the first semester for those who are not returning for the second semester), Facilities Management inventories each assigned space for damage and loss of College property. The space must be left as it was originally found it, as indicated on the incoming RICC form. Upon vacating their assigned space, students are expected to take all personal belongings, remove all trash, and have the room broom swept clean. Cleaning supplies such as trash bags, vacuums and brooms are available from Housekeeping or by calling x3672. Please be advised that rooms that require excessive cleaning or trash removal will be assessed a $100.00 cleaning fee. If something has changed, including but not limited to damages or furniture having been removed, all occupants of an assigned space will be held collectively responsible unless particular students take individual responsibility before leaving campus. When furniture is found in areas other than its intended and original location, the responsible occupant(s) will be assessed a $50.00 furniture relocation fee. Other departure information is listed in the Closing Notice that is sent out from the Residential Life office several weeks before the end of the semester.

DAMAGE/CLEANING CHARGES
The College is committed to providing students with livable residences. Vandalism, damage,and inappropriate use of common furnishings undermine these efforts. Occupants are financially responsible for damage, loss to College residences, and/or cleaning costs above and beyond the normal daily cleaning. In addition, incidents that are determined to be of a willful or malicious nature may be referred to the Office of Residential Life for disciplinary action. The removal of bodily fluids, such as urine, feces, vomit and blood will be a minimum of $100.00 per instance.

Students are not permitted to paint any part or portion of their rooms. Because of liability and safety concerns, students are not permitted to make improvements without express written permission from Facilities Management, nor may they hire independent contractors. To help prevent charges to residents who are not responsible for damage or loss, students are encouraged to take personal responsibility for their actions as well as their guests for damage or loss, and/or to share knowledge of specific acts of vandalism or damage to their building with Residential Life or Security staff. Whenever possible, the individual(s) responsible for the damage, vandalism, inappropriate use, extra cleaning costs, repainting of student rooms, or repairs deemed by Facilities Management to be beyond normal wear and tear will be held responsible. When the person or group, (including but not limited to residents of a room, floor suite, wing or apartment), cannot be identified, all occupants of the building/floor/apartment complex will be charged. Attempts by students to repair damages in hopes of reducing the financial implications, will not be considered and will still be assessed the full charge. Hosts of social events, whether groups or individuals, will be held responsible for damages and/or extra cleaning costs in the area used for the event and the immediate vicinity.

College Residence Hall damage can be described as damage that exceeds a physical condition that would be expected from normal wear and tear. Facilities Management has developed the following list of the most common damages and the associated charged using the industry standard RS Means Method of Estimating.

Item Fine 1
 Cost
Failure to complete RICC (arrival/departure)
   $100.00
Wall damage, small   $97.00
Wall damage, medium
   $194.00
Wall damage, large (> 32 sf)
   $388.00
Room painting (<100 sf)   $240.00
Room painting (> 100 sf)
   $270.00
Screens   $82.00
Window pane (each)
   $60.00
Windows (unit)
   $893.00
Windows (half unit)
   $446.00
Glass   $240.00
Ceilings, solid
   $219.00
Ceilings, acoustical tile)
   $51.00
Lights   $233.00
Switch or receptacle   $54.00
Light globe/lens
   $106.00
Egress plan holder
 $75.00
 $143.00
Smoke detector $75.00 $398.00
Thermostat   $76.00
Emergency light
 $75.00
 $670.00
Exit signs
 $75.00
 $244.00
Door, fire
 $75.00
 $829.00
Door, interior
   $567.00
Door, exterior
   $1,023.00
Door, hardware (lever & closer)   $595.00
Door, lockset
   $496.00
Door closer   $370.00
Door hinges
   $105.00
Door panic device(crash bar)
   $949.00
Sink, lavatory
   $422.00
Toilet, water closet
   $438.00
Flush   $301.00
Faucet   $174.00
Baluster   $93.00
Floor, tile
   $150.00
Floor, carpet
   $263.00
Card Access, card reader
   $504.00
Card Access, door position detector
   $200.00
Card Access, egress motion detector
   $323.00
Card Access, electric door strike
   $691.00
Card Access, local alarm
   $797.00
Card Access, motorized panic device
   $1,900.00
Card Access, motorized door closer
   $1,900.00
Room cleaning charge, per person
   $100.00
Life safety tampering
   $75.00
Open security screen
   $150.00

1 Fines are charged for items that are related to life safety issues.

Residence Hall Damage Categories and Descriptions
All Life Safety hardware and electrical devices are UL approved and meet all National Life Safety Code requirements.

Wall damage, small - Deep gouges, cracks and small penetrations roughly 3 inches or less in diameter. The repair may include sheetrock work, taping, compounding, sanding, priming and painting

Wall damage, medium - Damage larger than 3 inches in diameter but less than 4 feet by 8 feet. The repair would include sheetrock work, taping, compounding, sanding, priming and painting.

Wall damage, large - All repairs larger than 4 feet by 8 feet. The repair would include sheetrock work, taping compounding, sanding priming and painting.

Screens - Procurement and installation of a replacement screen. This assumes that there is no additional window damage.

Window, unit - If a window unit is damaged sufficiently that it requires the replacement of the sashes and/or frame then replacement parts will be ordered and installed. This included necessary patching and painting.

Window, half-unit - If a window is damaged sufficiently that it required the replacement of one sash and/or frame repair then replacement parts will be ordered and installed. This includes necessary patching and painting.

Glass - Replacement glass damaged in either a door or window. It includes the removal of the existing glazing and the procurement and installation of new glazing. This also includes all sealing, patching and painting. Oversize windows oe speciality windows such as stained glass will be priced separately.

Ceilings, solid - Repair of all solid ceilings as opposed to acoustical tile ceilings. It assumes a repair of 4 feet by 8 feet or less. The repair would include needed staging, sheetrock work, taping, compounding, sanding, priming and painting.

Ceilings, acoustical - Assumes damaged ceiling tiles that do not exceed 4 feet by 8 feet. It also assumes that the grid system does not need repair. It includes the procurement and installation of replacement ceiling tiles.

Lights - Replacement of one ceiling or wall-mounted fixture. It includes procurement and electrical work associated with fixture removal and replacement.

Switch or receptacle - Replacement of a light switch or electrical outlet. This charge assumes only one item needs replacement. It includes procurement and all of the associated electrical work for installation.

Light globe/lens - Procurement and replacement of wither a single globe or lens unit.

Smoke detector - Procurement and replacement of a single smoke or heat detector. It includes all electrical work and associated testing.

Thermostat - Procurement and installation of a single replacement unit. It includes all electrical work.

Emergency light - Procurement and installation of a single replacement unit. It includes all associated electrical rewiring and testing.

Exit sign - Procurement and installation of a single replacement unit. It includes all associated electrical rewiring and testing.

Door, fire - Typically a fire door cannot be repaired without violating its UL rating. The door must be replaced as an assembly that includes the frame. It is assumed that all hardware has not been damaged and can be reused. This price includes removal and replacement with a new assembly. This will also include patching, repair and painting of the wall that must be reworked to accept the new rated assembly.

Door, interior - Replacement of the door and repair of the frame. It is assumed that all hardware can be reused.

Door, exterior - Replacement of an exterior-grade replacement and any associated frame repair. These doors tend to cost more because they must handle weather conditions. Most have glass and are either wood or insulated. It is assumed that all hardware can be reused.

Door lockset - Replacement of the lockset ( lever or doorknob, latch and lock). This cost includes any required door reworking, drilling and patching.

Door closer - Replacement of the unit that automatically closes the door, typically done for code reasons. This cost includes any required reworking drilling and patching of the door.

Door hinges - Replacement of two or three hinges associated with most doors. This cost also includes any required reworking, drilling and patching of the door.

Door panic device - Otherwise known as a crash bar and used foe egress as required by the Life Safety Code. This cost includes procurement of a unit that meets UL requirements and also includes the reworking of the door to receive the new unit. These unit typically have interlocking internal hardware and are very difficult to install and adjust properly.

Sink, lavatory - Removal, procurement and installation of a new sink. It assumes that the existing faucet can be reused. Included is all plumbing and any wall patching or repair.

Toilet, water closet - Removal, procurement and installation of a new toilet. It assumes that the existing hardware can be reused. Also included is all plumbing and any wall.floor patching or repair that may be required.

Flush - Hardware that allows the toilet to function properly. This includes the procurement and replacement od this hardware as well as associated plumbing.

Faucet - hardware needed to replace a sink or shower faucet. This includes all associated plumbing.

Baluster - The vertical spindle associated with a handrail. This price includes repairing three spindles because, typically damage to one baluster also weakens the ones on either side of it. Cost includes all carpentry and painting.

Floor, tile - This covers the replacement of 12 square fee of vinyl tile or 4 square feet of ceramic tile. This is typically the smallest area that can be replaced and still blend in with the existing pattern. Cost includes the tiles and associated floor work.

Floor, carpet - This includes the replacement of 4 square yards of carpet. This is typically the smallest area that can be replaced and still eb able to blend in. This includes the cost of the carpet and associated floor work.

Furniture and Fixtures Replacement Costs

Item Fine 1 Replacement Cost
Sofa   $826.00
Love seat
   $624.00
Upholstered chair
   $424.00
End table
   $216.00
Coffee table
   $225.00
Game table
   $525.00
Oak chair
   $135.00
Floor lamp
   $87.00
Bed frame
   $245.00
Mattress
   $145.00
Desk
   $424.00
Desk shelf
   $191.00
Desk chair
   $142.00
Dresser   $473.00
Missing/damaged drawer (dresser, desk, wardrobe)
   $100.00
Mirror   $101.00
Cushion chair
   $254.00
Bookcase
   $273.00
Mirrors, rest room and full length
   $120.00
Window shade
   $72.00
Window blind
   $100.00
Bulletin board
   $107.00
Recycling barrel
   $109.00
Recycling bin
   $50.00
Recycling wastebasket
   $36.00
Lamp shade
   $37.00
Soap dispenser
   $45.00
Paper towel dispenser
   $139.00
Toilet paper dispenser
   $89.00
Toilet seat
   $63.00
Towel bar
   $53.00
Shower curtain
   $41.00
Vacuum
   $250.00
Room signage
   $90.00
Shower head
   $77.00
Curtain rod
   $46.00
Traverse rod
   $90.00
Fire extinguisher, recharge
 $75.00
 $132.00
Fire extinguisher, replace
 $75.00
 $181.00
False fire alarm
 $100.00
  
Extra cleaning
   $100 per room minimum
Shampoo carpet
   $100 per room minimum

1Fines are charged for items that are related to life safety issues.

COMMON AREAS
Facilities Management oversees cleaning of residential common areas that are for the use and enjoyment of all students. These areas include lounges, kitchens, bathrooms, hallways, entryways, stairwells, laundry rooms and College grounds. Because these areas are for the use and enjoyment of all students, it is important that everyone dispose of their regular trash and clean up liquid spills properly and promptly. Students holding social events must clean up no later than noon the following day. Students are asked to care for common area furnishings, and to keep these furnishings in good condition for future use. These furnishings are not to be removed from their set location. Common kitchen areas should be cleaned up after each use. Personal items should not be left in common areas. In addition to the interior responsibilities, apartment residents are responsible for the grounds in and around their unit. Litter and furniture left outside are unsightly to neighbors, and can cause damage that will be charged to the student(s) assigned to the unit unless a specific person assumes responsibility.

RECYCLING AND TRASH
Bowdoin College is committed to increasing its recycling efforts and appreciates your help in separating your recyclables in preparation for transport to the recycling center. Recycling and trash containers are located in the basement of each residence hall. Trash left in hallways not only pose a health concern but constitute a fire code violation involving egress issues. The responsible party will be assessed a $50.00 charge if Facilities Management removes the trash. Students should keep the trash/recycling area as neat and clean as possible to alleviate issues with pests. Students living in College apartments are required to take all of their trash to the dumpster located in the apartment parking area and to place recyclables out once a week for recycling pick-up. The Coordinator for a Sustainable Bowdoin will notify residents of their designated recycle pick-up day at the beginning of the academic year. For more information about the sustainability program at Bowdoin, please visit http:/www.bowdoin.edu/sustainability/.

KEYS
Students requiring a room key must come to Facilities Management to sign for the key. Keys must be returned to Facilities Management at the end of the academic year, or when the key is no longer needed. If a key is not returned, is lost, stolen or needs to be replaced, the student will be charged $50 for a regular key and $100 for a submaster key. Please report lost or stolen keys to Facilities Management so that steps can be taken to issue a replacement key. For information regarding broken or lost ID cards contact Residential Life.