Services 

Building Security Systems

Facilities Management provides routine maintenance, repair and code modifications to campus security systems. All requests for service and code changes should be requested though the Work Order Controller online or at 207.725.3333.

Capital Projects Management

The Capital Projects Management Department of Facilities Management provides the college with the coordination and management of projects involving major renovations and/or new construction of campus buildings from concept to final occupancy. View our projects.

Carpentry Services

The Carpentry Shop provides routine maintenance and repair of windows, screens, doors, shades, blinds, floors and roof leaks. The Carpentry Shop's priority is maintenance and repair. Non-maintenance requests such as construction of bookshelves, installation of bulletin or whiteboards, or hanging of items will be processed as scheduling allows on a charge back basis. To schedule Carpentry Services please contact the Work Order Controller online or at 207.725.3333.

Emergency Cleanup

To report an emergency cleanup, such as an overflowing, clogged toilet, removal of bodily fluid, clean up of broken fluorescent light tubes, contact the Work Order Controller online or at 207.725.3333. To reach a Housekeeper on call between 7:00 am and 3:30 pm dial 207.725.3685. If there is no answer, then call 207.725.3672. Between 3:30 pm and 7:00 am please call The Communications Center at 207.725.3314.

Events Set-Ups

Contact the Campus Scheduler or call 207.725.3421 to reserve the space. Let the Campus Scheduler know if tables, chairs, staging, etc. are needed.

All set-up requests require 7 day advance notice and are charged to the department requesting the service.

When the facilities team is unable to perform a set-up this work will be outsourced. The facilities team will make this determination based on the type of set-up and the team’s capacity. The team will provide feedback through the work order system when the set-up is completed.

The facilities team will manage the costs associated with set-up, whether provided by the team or outsourced. These costs will be invoiced to the facilities management project. The department requesting the set-up will be charged a fee for the services provided, via an inter-departmental charge. The fee for set-ups handled by the facilities team will be based on $16.90 per hour. Outsourced costs will be passed along at the invoiced amount, also through an inter-departmental charge.

The facilities team will not perform set-ups at privately owned homes.

Heating and Ventilation

The Mechanical Services Shop provides routine maintenance and repair of heating, air conditioning and ventilation systems. During winter months the campus temperature set point is 68º F and during summer months it is 76º F for climate controlled spaces.

All requests for new air conditioning units will be subject to a feasibility technical review and then forwarded for appropriate approval by the Director of Facilities Operations and Maintenance. Click here to view the College's policy on window air conditioning units. Contact the Work Order Controller online or at 207.725.3333 for heating, air conditioning and ventilation concerns.

Housekeeping

Bowdoin Housekeepers clean all residential, academic and administrative buildings on campus. The standard housekeeping shift (7:00 am - 3:30 pm) services the residential buildings and the libraries. The early housekeeping shift (5:00 am - 1:30 pm) services the academic buildings and administrative offices. A few Housekeeping staff are on duty from 3:00 pm to 11:30 pm to handle set-ups and perform floor care. Housekeeping responsibilities include, but are not limited to, servicing bathrooms, removing trash and recycling, cleaning and vacuuming public spaces, sweeping and washing floors as needed, setting up spaces for small meetings and re-setting classroom spaces at the end of the day. To report an area that needs special attention from Housekeeping please contact the Work Order Controller online or at 207.725.3333.

Light Bulbs and Trash Bags

Housekeeping supplies light bulbs and trash bags to all students living on campus. In addition, students living in campus apartment buildings can contact their Residential Advisor for toilet paper supplies and vacuums. If you are a student in need of these supplies and cannot locate your Housekeeper please call the Housekeeping office at 207.725.3685 or 207.725.3672.

Lighting

If your light is not illuminating properly please contact the Work Order Controller online or at 207.725.3333. If your Housekeeper is available they may be able to assist in replacing your light bulb. In all cases, for safety purposes, please allow a member of the Facilities Management staff to replace your light bulb.  Compact fluorescent bulbs (CFL's) should not be thrown in the trash.

Locks

All college keys are distributed by the OneCard Office located on the first floor of Coles Tower. To obtain a key contact the OneCard Office at 207.721.5199.

Broken locks are repaired or replaced by the Facilities Management Lock Shop. To request this service please contact the Work Order Controller online or at x3333.

Major Maintenance

The Major Maintenance Department provides the College with the coordination and implementation of major maintenance and renovation projects. Through campus wide collaboration, we develop a long term asset preservation database that advocates to improve each facility’s needs, functionality, and appearance. As well, Major Maintenance is responsible for the College’s record drawings and building files.

Moving Services

Facilities Management Events Set-up/Moves Team will provide and/or coordinate all moves on campus, including moves that require outside support. Please ensure desks and shelves are clear of items and file cabinet drawers are empty prior to submitting a move request.

When the facilities team is unable to perform a move this work will be outsourced. The facilities team will make this determination based on the type of move and the team’s capacity. The team will provide feedback through the work order system when the move is completed.

The facilities team will manage the costs associated with moves, whether provided by the team or outsourced. These costs will be invoiced to the facilities management project. The department requesting the move will be charged a fee for the services provided, via an inter-departmental charge. The fee for moves handled by the facilities team will be based on $16.90 per hour. Outsourced costs will be passed along at the invoiced amount, also through an inter-departmental charge.

The facilities team will not pick up or deliver to/from privately owned homes, or transport items/materials that could be classified as hazardous in nature. Questions about transporting hazardous materials can be directed to our Associate Director of Environmental Health & Safety at 207.725.3763.

To request this service please contact the Work Order Controller online or at 207.725.3333. 

On-line Warehouse

Facilities Management is storing and displaying on-line College office and miscellaneous furnishings for re-use by College faculty or staff. If you have College furniture needs or furnishings that may be of use to others, please contact the Work Order Controller online or at 207.725.3333 to arrange delivery or pick-up. Please indicate in your request that the furniture is for or in the on-line Warehouse.

If you have furnishings that are at the end of their useful life, please contact the Work Order Controller online or at 207.725.3333 and we will arrange for recycling and/or disposal. We can help with disposal of items but you will have to pay for any disposal or moving charges.

Click here to see a list of items available at the on-line warehouse.

Click here to see the On-line Warehouse Frequently Asked Questions (FAQ’s)

Patching and Painting

The Carpentry Shop provides patching and painting services to repair damaged wall surfaces. To schedule patching and painting repair work please contact the Work Order Controller online or at 207.725.3333.

Pest Conrol

For pest control issues, i.e. mice, ants, suspected bed bugs, squirrels, etc. contact the Work Order Controller online or at 207.725.3333. Representatives from our pest control contractor are on campus twice a week during the summer months and weekly the rest of the year and can respond as needed.

Plumbing

The Mechanical Services Shop handles all routine maintenance and repairs of campus plumbing, including faucets, showers, drains and toilets. To report areas in need of plumbing maintenance or repair please contact the Work Order Controller online or at 207.725.3333.

Power Outage

The Electrical Shop maintains all electrical systems throughout campus. If you are experiencing an outlet that has no power there are three things you can check.

(1) First check to see if the outlet is controlled by a wall switch near the door (as is common in the Brunswick Apartments and first year "brick" residences).

(2) If you are using a surge strip you may need to reset the strip if it has been overloaded.

(3) Also try plugging your appliance into another outlet to ensure that it is working properly. If you continue to experience no power please contact the Work Order Controller online or at 207.725.3333.

If your breaker has been tripped please look around your room and try to identify what would have blown the fuse. Each dorm room is capable of handling 2,000 watts. For example, a typical hairdryer uses 1,250 watts and a typical color tv uses 110 watts. Any more than 2,000 watts being used in a dorm room at one time may cause power lose.

Snow Removal

Facilities Management usually begins snow removal after an inch of accumulated snow. Snow removal services include plowing of parking lots and walkways, and shoveling steps and handicap ramps. The snow removal crew includes about 18 people and it takes them approximately 8 hours to clean up and open up the campus after storms. Click here to see the current snow plow map. To report areas in need of shoveling or sanding, please contact the Work Order Controller online or at 207.725.3333.

Trash and Recycling

Facilities Management provides trash and recycling removal from all academic and administrative buildings as well as residential halls. Trash removal occurs on Tuesday and Friday. Recycling is picked up on Wednesday and Thursday. The Sustainability website has more information on what is recyclable at Bowdoin.